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Supreme Court Rule 108 specifically states that certain Local/District Court records series must be offered in writing to the Kansas Historical Society before destruction. This list has been devised to reduce time and effort on the parts of District Court Clerks who are required to offer records scheduled for disposal to the Kansas Historical Society, the local historical societies and the proper attorneys.

If "No+" is listed under the field entitled "Notify KSHS," written notification does not have to to be made to the state historical society. Local societies and attorneys, however, must still be notified.


Civil Cases

Series Title 108 Cite Retention Notify KSHS Appeal Time Comments
Limited Action/Small Claims 2-A-i 10 years from filing No+ 10 days --  
Traffic* 2-A-ii 5 years from filing No+ 10 days See Criminal for additional traffic
Fish and Game, Watercraft 2-A-iv 5 years from filing No+ 10 days --  
Mechanics Leins 2-A-v 2 years after filing or upon maturity of attached promissory note No+ 10 days --  
Chapter 59, Article29 (Care and Treatment) 2-A-vi 80 years from filing No+ 30 days --  
Marriage License Applications 2-A-vii 1 year from filing No+ NA --  
Chapter 59*(Probate) 1-G-1 Permanent until reproduced N/A 30 days *Does not include Care and Treatment or Wills on Deposit
Chapter 60* 1-G-2 Permanent until reproduced N/A 30 days *Includes Article 16, Domestic
General Index*

(Civil and Probate )

1-G-3 Permanent until reproduced N/A NA *Kept pursuant to statute
Chapter 38, Article 15 Termination of Parental Rights

(Child in Need of Care)

1-G-4 Permanent until reproduced N/A 30 days --  
Wills on Deposit* 2-C 75 years from deposit No+ NA *The formerly required will index shall be maintained to include the date of destruction in accordance with 1-E


Criminal Cases*

Series Title 108 Cite Retention Notify KSHS Appeal Time Comments
Adult Criminal 2-B-i 50 years from filing Yes 130 days --  
Driving Under the Influence ( DUI's ) 1-G-5 Permanent until reproduced No 130 days --  
Juvenile Offender 2-B-i 50 years from filing Yes 10 days --  
Felony and Misdemeanor* 2-B-i 50 years from filing Yes 130 days

10 days

* Includes: Reckless Driving,Driving on a Suspended License, No Driver's License, Failure to Stop at InjuryAccident, Eluding a Police Officer,

Open Container ( and all previous cites ) and Habitual Offender.

Child in Need of Care official and social files 2-B-i 50 years from filing Yes 30 days --  
Criminal Appeals from Muni Court 2-B-i 50 years from filing Yes 10 days --  
Crim. Investigation Records* 2-B-ii 50 years from filing Yes NA *Includes Pre-Sentence Investigation Reports
Expungements* 2-B-iii 50 years from filing Yes NA *Maintainedconfidentially without reproduction


Other Records

Series Title 108 Cite Retention Notify KSHS Appeal Time Comments
Records of Special or Limited

Jurisdictional Courts*

2-D 50 years from date of filing Yes NA *Prior to 1977
Reporters Notes

1.Civil

2-E 20 years after filing or 5 years after case closed No+ NA --  
2.Juvenile-Civil

3.Adoptions

4.Divorce

2-E 25 years after filing No+ NA --  
5.Juvenile-Criminal

6.Criminal

2-E 50 years after filing No+ NA --  
Depositions* 2-F 60 days with notification of Counsel No+ NA * Counsel may withdraw depositions upon giving receipt to the court

* Prior to July 1, 1987 closed cases may be disposed by written order of the admin. Judge



* Shall remain sealed unless opened by judge



* Once open are public

Exhibits* 2-G 60 days after final judgement if unclaimed No+ NA * May be withdrawn at any time by the court on motion of the court, a party, counsel or other interested entity

* Unclaimed exhibits may be retained as county property or sold at public auction

Criminal, juvenile and all other case ledger reports 2-H-2 50 years from filing No+ NA --  
Bank Statements 2-H-3 5 years after audited No NA --  
Receipts, canceled checks, stubs, deposit slips 2-H-4 Any time No NA --  
Computer records not purged* 2-H-5   No NA * Shall be preserved by computer backup
Any accounting records not listed above, not reproduced 2-H-6 5 years after audit No NA --  
Any accounting records not listed above, reproduced 2-H-6 Any time No NA --  
Miscellaneous Court Records* 2-I Destroyed pursuant to guidelines established by the Judicial Administrator Yes NA * "Under no circumstances may an adult criminal, juvenile offender, child in need of care record, or other court record document, or filing that could be used to determine a defendant's criminalhistory score be disposed of or destroyed before a period of fifty ( 50 ) years has elapsed from the date of filing."

 


If "No+" is listed under the field entitled "Notify KSHS," written notification does not have to to be made to the state historical society. Local societies and attorneys, however, must still be notified.

Local Government Records

Local Records Management Manual

Local Records Retention Schedules