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Kansas State Archives Copy Services

Providing access to the State Archives’ collections is part of the agency’s mission. For a fee, researchers can obtain copies of photographs, unpublished and published materials, government records, moving images, sound recordings, and artifacts. This fee schedule outlines the agency’s charges. Prices do not include applicable local sales tax, or shipping and handling.

Photocopy Quality Copies or PDF Files  more about photocopy requests

Service Size Price
Photocopy by staff 8.5"x11" or 8.5"x14" $.30 per page
Photocopy by staff 11"x17" $.75 per page
Certification fee - $2 per document
Faxed photocopies - $1 per page
Photocopy by staff from negative or slide 72 dpi 8.5"x11" $5 per image
Photocopy by staff of oversize map or drawing 11"x17" $.75 per page
Photocopy by staff of oversize map or drawing Larger than 11"x17" $30 per page
Self-service microfilm photocopiers - $.25 per page
For copies of land survey records, see Land Survey Records - -

Electronic Scans

Scans will be produced consistent with the characteristics of the original materials. The lab will not make any adjustments or manipulate the image in any way. When ordering scans, please indicate the resolution, output size, scan file type (Tiff or Jpeg), tonality (gray-scale or color) and delivery method. When you place an order, our staff will send you an invoice. All orders must be paid in advance. Rush and Super Rush services are available for scans at an additional charge per image, dependent upon staff availability. Prices do not include applicable local sales tax, or shipping and handling.

Service Size Price
Scan 600 DPI or less, Jpeg or Tiff, 8x10 output $25 per image
Scan Greater than 600 DPI, Jpeg or Tiff, 8x10 output $50 per image
CD or DVD (w/case) - $5
Regular Rush - $20 per image and order will be ready in 3-5 working days.
Super rush - $35 per image and the order will be ready in 1-2 days.

Digital Prints

All prints are produced from digital images. Prints are only available in a glossy finish. When you place an order, our staff will send you an invoice. All orders must be paid in advance. Rush and Super Rush services are available for prints at an additional charge per image and dependent upon staff availability. Prices do not include applicable local sales tax, or shipping and handling.

Service Size Price
Print 5"x7" $15
Print 8"x10" $20
Print 11"x14" $30
Print 16"x20" $40
Regular Rush - $20 per image and order will be ready in 3-5 working days.
Super rush - $35 per image and the order will be ready in 1-2 days.

Moving images more

Moving images are transferred or duplicated in their entirety; no editing is provided. When you place an order, our staff will send you an invoice. All orders must be paid in advance. Formatted as MPEG-2 files on CD or DVD. Prices do not include applicable local sales tax, or shipping and handling.

Service Price
Film duplication $2 per minute, $20 minimum per title
Additional service charge to convert videotape to digital $25 per tape
Convert motion picture film to digital Ask for price quote.
CD or DVD (w/case) $5

Sound recordings more

Sound recordings are transferred or duplicated in their entirety; no editing is provided. When you place an order, our staff will send you an invoice. All orders must be paid in advance. Formatted as AIFF or WAV files on CD or DVD. Prices do not include applicable sales taxes or shipping and handling.

Service Price
Duplication charge $1 per minute, $10 minimum per title
Additional sevice charge to format analog to digital $10 per tape
Conversion of alternate audio formats Ask for price quote.
CD or DVD (w/case) $5

Microfilm

Prices do not include applicable sales taxes or shipping and handling. more

Service Price
Filming of Kansas Newspapers $100 per roll
35mm silver halide duplicate $75 per roll
16mm silver halide duplicate $50 per roll

Other fees

  • Permissions and use fees The purchase of copied, scanned or printed images does not constitute permission to publish, exhibit, broadcast, etc. Anyone wanting to use materials from the State Archives must complete a permission form and pay use fees, if applicable. See Permission Form
  • Delivery times Standard delivery time is within fifteen working days upon receipt of payment. Larger quantities may require more time. Orders that require new scanning may take longer than the standard time.
  • Payment Please do not send payment until you receive an invoice. When you place an order, our staff will send you an invoice. All orders must be paid in advance. We accept checks and credit cards (VISA and MasterCard). Prices are subject to change at any time.
  • Membership discount Members of the Kansas Historical Foundation receive a 10% discount for scans and prints. If you are a member, please inform staff when placing an order.
  • Postage, Handling and Sales Tax Customers will be charged postage and handling on all mail orders. Kansas residents will be charged the appropriate destination sales tax. See current local Kansas tax rates.
  • Right of refusal The agency reserves the right to refuse to copy items in its collections due to condition or restrictions imposed by donor agreements or law (including copyright).