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Kansas Records Retention Schedules

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Agency Code: 000-110 (Local Government Records. Emergency Management)

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Agency Number: 000-110
Local Government Records
Emergency Management

SERIES ID 0008-110 
TITLE 9-1-1 Service Area Master Files 
DESCRIPTION Records of residents in a given 9-1-1 service area listing name, address, telephone number and other supporting information. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0001-110 
TITLE Comprehensive Emergency Management Plans 
DESCRIPTION Includes a description of emergency plans and provides for overall coordination of activities during disasters. Consists of records on operations, personnel, county organization, logistics and training. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0002-110 
TITLE Dispatch Record Log Books 
DESCRIPTION Created by dispatcher on each phone call and radio message received. Shows date and time call was received, nature of call, general notes and action taken. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0003-110 
TITLE Emergency Communication Audio Tapes 
DESCRIPTION Recordings of incoming and outgoing calls on county phone lines and emergency radio systems. 
RETENTION 006 months 
COMMENTS Reuse. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0004-110 
TITLE Emergency Communication Printouts 
DESCRIPTION Regularly printed lists of incoming and outgoing calls on county phone lines and emergency radio systems. 
RETENTION 30 days 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0005-110 
TITLE Emergency Services Evaluations Reports and Statistics 
DESCRIPTION Information usually assembled in the form of an Annual Report. May include data on specific emergencies, evaluation of response, numbers of employees and their annual accomplishments, budgetary information, etc. 
RETENTION See Comments 
COMMENTS Retain one copy permanently. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0006-110 
TITLE Emergency Shelter Files 
DESCRIPTION Includes inventories of contents, licenses, supply disposal agreements, plans and drawings. 
RETENTION See Comments 
COMMENTS Retain for the life of the shelter, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0007-110 
TITLE Employee Information Emergency Sheets 
DESCRIPTION Form completed by new employees listing vital information to assist law enforcement officials in the event of a hostage crisis or terrorist attack. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4)(12) 
APPROVED 1996-04-18 
K.A.R. NUMBER 53-2-108 

SERIES ID 0009-110 
TITLE Radiological Training Records and Lists 
DESCRIPTION Records of training and certification of monitors, response team members and radiological officers. 
RETENTION See Comments 
COMMENTS Retain until superseded or 5 calendar years, whichever is sooner, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0010-110 
TITLE Siren Locations, Test Logs and Maintenance Records 
DESCRIPTION Register of locations of and maintenance performed on warning sirens. Also includes testing logs. 
RETENTION See Comments 
COMMENTS Retain for the life of the siren, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0011-110 
TITLE Tier II Reports 
DESCRIPTION Company reports submitted to counties of hazardous materials including quantities and chemicals stored on site. 
RETENTION See comments 
COMMENTS Send one copy to Kansas Department of Health and Environment Air and Radiation Bureau to retain permanently. Retain local copy for 2 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0012-110 
TITLE Transmitter Measurement and Repair Records 
DESCRIPTION Records pertaining to the repair of transmitters and measurements of frequency tolerances, power output and modulation. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0013-110 
TITLE Volunteer Lists and Reports of Hours Worked 
DESCRIPTION Lists of volunteer weather spotters and other volunteers and hours worked. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

SERIES ID 0014-110 
TITLE Warning Exercises Documents 
DESCRIPTION Information pertaining to the planning and results of emergency warning exercises. 
RETENTION See Comments 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-07-08 
K.A.R. NUMBER 53-2-120 

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