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Kansas Records Retention Schedules

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Agency Code: 000-119 (Local Government Records. County Juvenile Justice Programs)

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Agency Number: 000-119
Local Government Records
County Juvenile Justice Programs

SERIES ID 0001-119 
TITLE County Juvenile Justice Program Operational Records 
DESCRIPTION Records, documents and files related to operation of a juvenile supervision agency including expenditure and income records, grant application records, policy and procedure information, and other records created and/or retained in the operation of the agency.  
RETENTION See Comments 
COMMENTS Refer to the Local Government General Schedule for retention and disposition guidance on related record series/categories covered by this entry. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 75-7024, K.S.A. 75-7038 through 75-7053 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0002-119 
TITLE Juvenile Case Management Records 
DESCRIPTION Documents, forms and records relating to youth disposed by the court to case management program administered by a juvenile community supervision agency. 
RETENTION See Comments 
COMMENTS Retain full file for five years after case closed, then cull file and retain the following documents for 60 years for juveniles: supervision agreement, payment records, UA records, disciplinary/grievance records, substance abuse, journal entries/motions/court records and correspondence, offender registry information, personal information such as; automobile, employment, living arrangements, YLS-CMI, supervision plan, education, PSI/criminal records, psychological, intake data, photo and affidavit.  
DISPOSITION See Comments 
RESTRICTIONS K.S.A 45-221 (a)(1),K.S.A. 75-7024, K.S.A 75-7038 through 75-7053 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0003-119 
TITLE Juvenile Intake and Assessment Service Files 
DESCRIPTION Records generated by intake and assessment workers and records obtained from other sources in the intake process. 
RETENTION See Comments 
COMMENTS Retain for five years after intake, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 75-7023a 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0004-119 
TITLE Juvenile Intensive Supervision Probation Files 
DESCRIPTION Documents, forms and records of youth disposed by the court to a term of intensive supervision probation program administered by a juvenile community supervision agency. 
RETENTION See Comments 
COMMENTS Retain full file for five years after case closed, then cull file and retain the following documents for 60 years for juveniles: supervision agreement, payment records, UA records, disciplinary/grievance records, substance abuse, journal entries/motions/court records and correspondence, YLS-CMI, offender registry information, personal information such as; automobile, employment, living arrangements, supervision plan, education, PSI/criminal records, psychological, intake data, photo and affidavit.  
DISPOSITION See Comments 
RESTRICTIONS K.S.A. 45-221 (a)(1), K.S.A. 75-7024, K.S.A. 75-7038 through 75-7053 
APPROVED 2017-01-19 
K.A.R. NUMBER 53-2-194 

SERIES ID 0005-119 
TITLE Prevention/Intervention Block Grant Programs Records 
DESCRIPTION Documents, records and forms generated or collected by Prevention/Intervention including grant applications, financial records, program outcomes, operational manuals, guidelines, etc. Also including participant related documents, forms and records.  
RETENTION See Comments 
COMMENTS Retain for five years after annual county audit, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS K.S.A. 75-7038 through 75-7053, JJA Financial Rules & Guidelines 
APPROVED 2008-01-24 
K.A.R. NUMBER  

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