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Kansas Records Retention Schedules

Results of Query:

Agency Code: 034-003 (Adjutant General's Department. Public Information Office)

Page 1 of 1 showing 15 records of 15 total, starting on record 1



Agency Number: 034-003
Adjutant General's Department
Public Information Office

SERIES ID 0024-034 
TITLE Biography Files 
DESCRIPTION Documents related to biographies of national guard officers used to answer frequent public and news media inquiries. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the state archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0025-034 
TITLE Clippings Files 
DESCRIPTION Newsclippings mentioning the Kansas National Guard and the Adjutant General's Office provided by a clipping service bureau. 
RETENTION See Comments 
COMMENTS Discontinued records series. Transfer to the state archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0026-034 
TITLE Community Services Files 
DESCRIPTION Documents relating to community relations programs organized in conjunction with the National Guard to promote community awareness of services offered. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the state archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0027-034 
TITLE Contracts 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years. See also Purchasing Records, Vendor Files, Accounts Payable Records, Bid Records, and Vouchers - Purchase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0028-034 
TITLE Correspondence - Policy Related 
DESCRIPTION Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0029-034 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0030-034 
TITLE Desert Storm and Shield Information Files 
DESCRIPTION Documents relating to the deployment of local National Guard units to the Middle East used to answer frequent public and news media inquiries. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the state archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0031-034 
TITLE Photographic and Video Materials 
DESCRIPTION Photo-prints, negatives, slides, films, and videotapes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0032-034 
TITLE Plains Guardian Newsletter 
DESCRIPTION Newsletters published bimonthly by the Public Information Office to keep the agency and the Kansas National Guard apprised of current affairs and activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer one copy to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0033-034 
TITLE Policy Statements 
DESCRIPTION Original copies of formal explanations of agency policies and procedures issued in collective manual or individual statement formats. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer in effect, then transfer to the State Archives. Retain convenience copies until no longer useful, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0034-034 
TITLE Press Releases 
DESCRIPTION Public information issued to the news media. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0173-034 
TITLE Procedures Manuals 
DESCRIPTION Original copies of agency procedures issued in a collective manual. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer in effect, then transfer 1 copy to the State Archives, destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0035-034 
TITLE Speeches and Writings 
DESCRIPTION Notes, drafts, and final versions of agency related speeches, articles, talks, and other formal public communications published or given at meetings and conferences. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0036-034 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the operation and administration of the Public Information Office. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the state archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0037-034 
TITLE Weekend Drills Files 
DESCRIPTION Documents relating to planning and conducting National Guard weekend drills. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the state archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

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