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Kansas Records Retention Schedules

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Agency Code: 039-005 (Department for Aging and Disability Services. Client, Assessment and Referral Program)

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Agency Number: 039-005
Department for Aging and Disability Services
Client, Assessment and Referral Program

Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).


SERIES ID 0111-039 
TITLE Annual Report Drafts 
DESCRIPTION Working files compiled and used to produce the agency annual report. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0114-039 
TITLE CARE Level I Monthly Billing and CARE Reports 
DESCRIPTION Monthly billing reports submitted by Area Agencies on Aging to the Department on Aging for reimbursement to nursing home facilities operating at CARE Level I. 
RETENTION 007 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0116-039 
TITLE CARE Level II Monthly Billing and CARE Reports 
DESCRIPTION Monthly billing reports submitted by Area Agencies on Aging to the Department on Aging for reimbursement to nursing home facilities operating at CARE Level II. 
RETENTION 007 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0119-039 
TITLE End of Year Data 
DESCRIPTION Statistical data compiled as required for Health Care Finance Administration reporting. 
RETENTION 007 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0123-039 
TITLE Preadmission Screenings and Annual Resident Reviews (PASARR) 
DESCRIPTION Correspondence, medical records, assessments, etc. made on individuals diagnosed with either a mental illness or mental retardation to determine the level of care. 
RETENTION 80 fisc yrs 
COMMENTS Retain in office 10 fiscal years, transfer to the records center for 70 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0153-039 
TITLE Procedures Manuals 
DESCRIPTION Original copies of agency procedures issued in a collective manual. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer in effect, then transfer 1 copy to the archives, destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

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