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Kansas Records Retention Schedules

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Agency Code: 039-006 (Department for Aging and Disability Services. Budget, Finance, and Analysis)

Page 1 of 1 showing 15 records of 15 total, starting on record 1



Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis

SERIES ID 0128-039 
TITLE Payments for Frail and Elderly Services 
DESCRIPTION Documents relating to the reconciliation of Blue Cross, STARS, and SRS payments made under the Frail and Elderly Waiver. 
RETENTION 007 fisc yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 6 fiscal years, then destroy. Meets Health Care Finance Administration requirements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0129-039 
TITLE Population Statistics 
DESCRIPTION Census statistics gathered to determine minority population percentages in each planning and service area and used to calculate target minority participation rates for aging programs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis
Accounting and Financial Management

SERIES ID 0163-039 
TITLE Revisions of Financial Reports 
DESCRIPTION Correspondence, reports, work papers, etc. relating to the carryover of state and federal funds as computed by the agency based upon corrections of errors in calculating the Project Income Match. 
RETENTION 007 fisc yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 6 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2001-04-12 
K.A.R. NUMBER 53-2-126 

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis
Audit

SERIES ID 0132-039 
TITLE Nursing Facilities Central Office Files 
DESCRIPTION Documents relating to the distribution of costs among multiple nursing care facilities owned by a corporation as calculated by its central office. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0133-039 
TITLE Nursing Facility Audit Reports 
DESCRIPTION Audit reports, supporting documentation and copies of nursing facility program files reviewed both within the agency and by the Health Care Finance Administration to ensure accountability. 
RETENTION See Comments 
COMMENTS Retain in office 2 years, purge files and transfer audit reports and supporting documentation to the records center for 3 years, then destroy. Retain ownership papers until closure plus 5 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

Agency Number: 039-006
Department for Aging and Disability Services
Budget, Finance, and Analysis
Reimbursement

SERIES ID 0134-039 
TITLE Appeals Files 
DESCRIPTION Documents relating to nursing care providers that appeal reimbursement actions established by the Department on Aging. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. SRS Fair Hearings Section retains the originals. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0137-039 
TITLE Case Mix Project Files 
DESCRIPTION Documents relating to the reimbursement proportion established for nursing care providers based upon the case mix. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0140-039 
TITLE Litigation Case Files - Reimbursement 
DESCRIPTION Copies of documents relating to lawsuits filed in state and federal courts which usually involve but are not limited to reimbursement and audit actions. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0141-039 
TITLE Nursing Facility Finding Files 
DESCRIPTION Documents used to establish reimbursement rates allowed by the Health Care Finance Administration to nursing care providers. 
RETENTION 006 fisc yrs 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0142-039 
TITLE Nursing Facility Reimbursement Files 
DESCRIPTION Cost reports and copies of the nursing facility program file which the reimbursement division reviews and uses to establish reimbursement rates for nursing care providers. 
RETENTION 010 fisc yrs 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 7 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0144-039 
TITLE Post-Payment Reports 
DESCRIPTION Monthly computer printouts generated by EDS or Blue Cross listing claim payment data from nursing care providers. 
RETENTION 007 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0146-039 
TITLE Quality Indicator Profile Reports 
DESCRIPTION Computer report detailing the aggregate data on case distribution in each nursing facility which is used to determine reimbursement rates. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0147-039 
TITLE Rate Schedules - Book Copy 
DESCRIPTION Compilation of computer printouts generated summarizing cost report data which is used to determine reimbursement rates for nursing care providers and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0149-039 
TITLE Resident Listing Report 
DESCRIPTION Quarterly computer printout listing the residents living in each nursing facility. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0150-039 
TITLE State Plan Files 
DESCRIPTION Comprehensive plan developed in conjunction with the Health Care Finance Administration to establish methods, standards, and reimbursement rates for nursing care providers. 
RETENTION 013 cldr yrs 
COMMENTS Retain in office 10 calendar years, transfer to the records center for 3 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

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