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Kansas Records Retention Schedules

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Agency Code: 046-006 (Department of Agriculture. Plant Protection and Weed Control Program)

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Agency Number: 046-006
Department of Agriculture
Plant Protection and Weed Control Program

SERIES ID 0308-046 
TITLE Annual Reports - County Weed Departments 
DESCRIPTION Year-end reports received from all counties' weed departments. Individual reports include budget information and summarize weeds treated in each county. Series also includes reports and tabulated statistical information generated from county reports. 
RETENTION See comments 
COMMENTS Retain paper county reports 010 cldr years, then transfer to the State Archives. Transfer any electronic reports generated from reports annually to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2013-04-11 
K.A.R. NUMBER 53-2-176 

SERIES ID 0144-046 
TITLE European Corn Borer Certificate 
DESCRIPTION Certificate issued by exporters deputized by the Kansas Department of Agriculture to inspect the handling and shipment of grain to ensure that the product meets the quarantine standards issued by California. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0140-046 
TITLE Live Plant Certificate of Inspection 
DESCRIPTION Certificate issued by the Kansas Department of Agriculture to each nursery after inspection to ensure that insects and diseases are not distributed. 
RETENTION 003 cldr yrs 
COMMENTS Formerly titled Nursery Stock Inspection Files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0139-046 
TITLE Live Plant Dealer Licensing Files 
DESCRIPTION Yearly registration license issued by the Kansas Department of Agriculture to nursery dealers after inspections to ensure that only certified stock is sold to consumers. 
RETENTION 003 cldr yrs 
COMMENTS Retain in office 1 calendar year, transfer to the state records center for 2 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0138-046 
TITLE Phytosanitary Certificates 
DESCRIPTION USDA certificates issued by the Kansas Department of Agriculture verifying that the raw grain commodity exporters inspection reports match the import requirements of the importing county. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0137-046 
TITLE Processed Plant Product Certificates 
DESCRIPTION USDA certificates issued by the Kansas Department of Agriculture to plants that minimally process commodities to ensure compliance with standards. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0136-046 
TITLE Weekly Plant Survey Report 
DESCRIPTION Reports generated to provide information on the occurrence and distribution of pests and plant diseases throughout the state. 
RETENTION See Comments 
COMMENTS Retain on web site until no longer useful, then delete. Print an annual report and transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

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