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Kansas Records Retention Schedules

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Agency Code: 082-010 (Office of the Attorney General. Legal Opinions & General Counsel (LOGIC) Division)

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Agency Number: 082-010
Office of the Attorney General
Legal Opinions & General Counsel (LOGIC) Division

formerly the Civil division (see 082-003).


SERIES ID 0186-082 
TITLE Bond / Temporary Note Billings 
DESCRIPTION Billing statements associated with review of bonds and temporary notes. Includes copies of checks received. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0053-082 
TITLE Bond Approval Log 
DESCRIPTION Register of bond issues under review by bond attorney. Information includes entity issuing bond, date received for review, reasons for proposed issuance, date reviewed, and whether or not approved. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0187-082 
TITLE External Meetings - Minutes, Packets, etc. 
DESCRIPTION Records relative to the Attorney General's service on the State Rules and Regulations Board (KSA 75-423), the State Records Board (KSA 75-3502), the Commission on Surety Bonds & Insurance (KSA 75-4101), and the Joint Committee on State/Tribal Relations (KSA 46-2303). 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Records are duplicative of materials in other agencies. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(14)(20)(42) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0050-082 
TITLE General Legal Services - State Agencies, Boards, and Commissions 
DESCRIPTION Records regarding legal assistance given by LOGIC attorneys to specific state agencies, boards, and commissions: correspondence, reports, notes, publications, etc. May include records concerning legal advice given to a specific agency, board or commission regarding quasi-judicial proceedings in licensure, certification, registration, disciplinary or other similar matters. 
RETENTION Retain until matter is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(2)(4)(5)(11)(14)(20)(25)(30) 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

SERIES ID 0059-082 
TITLE Interlocal Cooperation Agreements 
DESCRIPTION Documents related to the review of formal agreements between public and private agencies pursuant to KSA 12-2901 et seq. Includes interlocal agreement and related correspondence. 
RETENTION See Comments 
COMMENTS This records series is duplicated in the Office of the Secretary of State; see "Interlocal Agreements" (0130-622). Record copy may be paper or electronic. Retain for 2 calendar years then destroy or delete. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14)(20) 
APPROVED 2013-07-18 
K.A.R. NUMBER 53-2-177 

SERIES ID 0190-082 
TITLE Kansas Architectural Accessibility Act-related Files 
DESCRIPTION Correspondence, including emails and faxes, research and other records related to agency's statutory authority. KSA 58-1304. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(11)(14)(20)(30) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0191-082 
TITLE Kansas Open Meetings (KOMA) and Kansas Open Records (KORA)-related Files 
DESCRIPTION Correspondence, including emails and faxes, settlement agreements, research and supporting records related to agency's investigations and enforcement of these Acts. 
RETENTION See Comments 
COMMENTS Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently. 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(11)(14)(20)(30) 
APPROVED 2010-01-29 
K.A.R. NUMBER 53-2-162 

SERIES ID 0192-082 
TITLE License Application Forms 
DESCRIPTION Records related to the Attorney General's examination/approval of pawnbrokers, precious metal dealers, and cereal malt beverage licensee applicants 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS  
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0188-082 
TITLE Opinion files 
DESCRIPTION Copies of formal and informal legal opinions, and their working files, issued pursuant to KSA 75-704 on questions of law submitted to the Attorney General by the legislature, the governor, secretary of state, state treasurer, state board of education, or commissioner of insurance. Formal opinions are signed by the Attorney General. Series includes copies of formal opinions requested by government officials (other than those officials listed above); it also includes informal opinions requested by government officials (other than those officials named above) that do not address matters of statewide significance. Informal opinions may be signed by the attorney general, an assistant attorney general, or a deputy attorney general. Individual opinion files may include the opinion as issued, request for opinion and supporting documents, legal and other relevant research, emails, faxes and other correspondence related to the opinion, requested input from interested parties/entities, and other records related to the drafting and issuance of opinions. Also includes preliminary drafts of opinions, and attorney client communication concerning draft opinions.  
RETENTION See Comments 
COMMENTS Retain paper copies in office for five years, then transfer to Archives. Before transferring to Archives, purge all drafts and attorney notes; also purge research materials that contain attorney notes or commentary. Formal opinions are filed pursuant to KSA 75-704a, and a copy is filed in the state library, supreme court law library, as well as the law libraries of the university of Kansas school of law and Washburn university school of law. An electronic copy is also publicly available on the Washburn university school of law website. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(1)(14)(20), 60-426, and Supreme Court Rule 226, Section 1.6 
APPROVED 2013-07-18 
K.A.R. NUMBER 53-2-177 

SERIES ID 0193-082 
TITLE Private Detective Records 
DESCRIPTION Records relating to the Attorney General's regulation of private detectives pursuant to KSA 75-7b01 et seq.: correspondence, including emails and faxes, investigations, discipline, and administrative hearings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. May duplicate records in the possession of Kansas Bureau of Investigation. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(11)(14)(20)(30) 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0194-082 
TITLE Private Property Protection - "Takings" Guidelines 
DESCRIPTION Records relating to the issuance of "takings" guidelines pursuant to KSA 77-701 et. seq. Attorney General's Office is required to annually update guidelines to assist state agencies in evaluating proposed governmental actions in determining whether such action may constitute a "taking."  
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Guidelines are published annually in Kansas Register (KSA 77-704). 
DISPOSITION Destroy 
RESTRICTIONS  
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0195-082 
TITLE Request for Access to Records 
DESCRIPTION Records related to KORA requests for access to records in the possession of the Attorney general, and agency response prepared pursuant to KSA 45-218. 
RETENTION 5 years 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14)(20) 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0196-082 
TITLE State Agency Regulation Review 
DESCRIPTION Correspondence, including emails and faxes, drafts of regulations, and other records related to reviewing state agency regulations. KSA 77-420. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14)(20) 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0197-082 
TITLE State Property Files 
DESCRIPTION Records related to approval of Easements on state property, pursuant to KSA 75-2131 and 74-3264; Deeds statutorily required to be approved by the Attorney General; special Assessments, pursuant to KSA 12-3506; and any other records regarding statutorily-required review of contracts, leases, conveyances, deeds, and similar legal documents (e.g. KSA 75-3743). 
RETENTION See Comments 
COMMENTS Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently. 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(14)(20) 
APPROVED 2010-01-29 
K.A.R. NUMBER 53-2-162 

SERIES ID 0198-082 
TITLE Tribal Gaming Compacts 
DESCRIPTION Records relative to the negotiation or renegotiation of tribal gaming compacts. See KSA 46-2302. 
RETENTION See Comments 
COMMENTS Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently. 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(1)(20)(25)(42) 
APPROVED 2010-01-29 
K.A.R. NUMBER 53-2-162 

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