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Kansas Records Retention Schedules

Results of Query:

Agency Code: 102 (Behavioral Sciences Regulatory Board. )

Page 1 of 1 showing 29 records of 29 total, starting on record 1



Agency Number: 102-001
Behavioral Sciences Regulatory Board

SERIES ID 0001-102 
TITLE Accounts Payable Records 
DESCRIPTION Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc. 
RETENTION 003 fisc yrs 
COMMENTS See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0002-102 
TITLE Accounts Receivable Records 
DESCRIPTION Documents related to the collection of payments due the agency: copies of invoices, correspondence, DA forms 32, etc. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers - Receipts. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0003-102 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. 
RETENTION 005 fisc yrs 
COMMENTS Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0004-102 
TITLE Budget Requests and Appeals - Annual 
DESCRIPTION Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents. 
RETENTION 005 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0005-102 
TITLE Contracts 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, eg. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. See also Purchasing Records, Vendor Files, Accounts Payable Records, Bid Records and Vouchers - Purchase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0006-102 
TITLE Credentialing Files 
DESCRIPTION Documents relating to the credentialing process establishing that the applicant's required qualifications to practice in the state of Kansas have been met or are in process. 
RETENTION See Comments 
COMMENTS Retain in office 5 years past last activity date, transfer to the records center for 5 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0007-102 
TITLE Disciplinary Case Files 
DESCRIPTION Documents relating to investigations by the board into allegations of misconduct or malpractice which results in dismissal as unfounded, suspension or license revocation. 
RETENTION See Comments 
COMMENTS Retain in office 5 years after case is closed, transfer to the records center for 5 years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(10) & (25) 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0008-102 
TITLE Employee Personnel Files 
DESCRIPTION Documents associated with the employment of specific personnel: employee evaluations forms, applications for employment, and other personnel materials. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0009-102 
TITLE Employee Time Report Records 
DESCRIPTION Records documenting time worked by individual employees on a daily, weekly, or monthly basis: time sheets, time cards, attendance reports, absence reports, sign-in/out sheets, etc. 
RETENTION 005 fisc yrs 
COMMENTS Internal agency forms. See also Leave Requests. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0010-102 
TITLE Examination Scores 
DESCRIPTION Copies of examination scores received from the national testing company listing name and test scores of applicants and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. A copy is maintained in the appropriate individual's Licensing File. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0011-102 
TITLE Inventory Records - Non-Expendable Property 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0012-102 
TITLE Leave Requests 
DESCRIPTION Internal forms used to request and authorize the taking of leave by employees. 
RETENTION 005 fisc yrs 
COMMENTS See also Employee Time Report Records. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0013-102 
TITLE Licensing Files 
DESCRIPTION Applications and supporting documentation relating to the licensing process for social workers, counselors, psychologists and therapists to practice in the state of Kansas. 
RETENTION See Comments 
COMMENTS Retain in office until license has expired plus 5 years, then transfer to the records center for 5 years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA (a)(1)(6)(9), 5 USC Sec. 522a 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0014-102 
TITLE Licensing Lists 
DESCRIPTION Computer printout generated listing all licensed professionals currently registered by the board as required by KSA 74-7507. 
RETENTION 030 cldr yrs 
COMMENTS Transfer hard copy to the archives. Update or delete electronic records as necessary. Contains subseries for psychologists, professional counselors, social workers, marriage and family therapists, and alcohol/drug abuse counselors. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0015-102 
TITLE Minutes 
DESCRIPTION Proceedings of the Behavioral Sciences Regulatory Board (and predecessor boards) meetings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0016-102 
TITLE Receipts Records - Cash 
DESCRIPTION Records of cash received by the agency: receipt slips, receipt books, receipt ledgers, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0017-102 
TITLE Regulations History 
DESCRIPTION Variety of documents relating to the development and implementation of regulations to license social workers, psychologists, counselors, and therapists in the state of Kansas. 
RETENTION See Comments 
COMMENTS Obsolete series - transfer to the archives immediately for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0018-102 
TITLE Revocation Files 
DESCRIPTION Documents relating to the revocation of a license to practice in the state of Kansas based upon violations or misconduct as specified in KSA 65-6311or KSA 65-6408. 
RETENTION See Comments 
COMMENTS Retain in office 10 years after case is closed, transfer to the records center for 5 years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(10) & (25) 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0019-102 
TITLE SHaRP Reports 
DESCRIPTION Computer reports concerning agency payroll issued on a periodic basis from the Division of Accounts and Reports to agencies in the Statewide Human Resources and Payroll Project. 
RETENTION See Comments 
COMMENTS Retain electronic or paper copy 3 fiscal years, then destroy. Not applicable to the Division of Accounts and Reports. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0020-102 
TITLE STARS Reports: Daily Financial 
DESCRIPTION Computer reports regarding agency financial status issued on a daily basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8010, DAFR8120, DAFR8210, DAFR8420, DAFR8101, etc. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0021-102 
TITLE STARS Reports: Monthly Financial 
DESCRIPTION Computer reports regarding agency financial status issued on a monthly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8290. DAFR8300, DAFR8280, DAFR8070, DAFR8101, etc. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0022-102 
TITLE STARS Reports: Yearly Financial 
DESCRIPTION Computer reports regarding agency financial status on yearly basis form the Division of Accounts and Reports to the Statewide Accounting and Reporting Systems. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8290, DAFR8101, DAFR7680, DAFR8120, DAFR8210, etc. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0023-102 
TITLE Subject Files - Psychologists 
DESCRIPTION Variety of documents relating to regulating psychologists and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0024-102 
TITLE Subject Files - Social Workers 
DESCRIPTION Variety of documents relating to regulating social workers and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0025-102 
TITLE Telecommunication Logs 
DESCRIPTION Registers recording incoming and outgoing telephone calls and fax transmissions. 
RETENTION 6 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0026-102 
TITLE Travel Request and Authorization Records 
DESCRIPTION Records related to employee travel: DA forms 25 (Request for Out of State Travel) and various internal documents. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers - Travel and Vehicle Operation Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0029-102 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
COMMENTS Retain for 5 fiscal years if record is subject to KSA 75-3740(e). This schedule includes all variations of the above forms mentioned, e.g.. DA-120 and DA-120P. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0027-102 
TITLE Vouchers - Receipts 
DESCRIPTION Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0028-102 
TITLE Vouchers - Travel 
DESCRIPTION Copies of documents used to certify the validity of claims for the reimbursement of travel expenses: DA forms 121, 122, and 123. 
RETENTION 003 fisc yrs 
COMMENTS Includes all variations of forms, e.g.. DA-121E and 121R, etc. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

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