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Kansas Records Retention Schedules

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Agency Code: 175-001 (Kansas Housing Resources Corporation. Administration)

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Agency Number: 175-001
Kansas Housing Resources Corporation
Administration

Formerly Department of Commerce and Housing, Division of Housing.


SERIES ID 0001-175 
TITLE Emergency Repair Program (ERP) Files 
DESCRIPTION Documents including applications, correspondence, pictures, bids, fiscal information, and vouchers. 
RETENTION See Comments 
COMMENTS Retain 2 years in office, then transfer to the state records center for 5 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0034-175 
TITLE Financial Statements 
DESCRIPTION Quarterly and annual financial statements, adjusting entries and workpapers. 
RETENTION 008 fisc yrs 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0002-175 
TITLE Financing Adjusting Factor (FAF) Loan Files 
DESCRIPTION Documents including correspondence, agreements, payment vouchers, and financial data. 
RETENTION See Comments 
COMMENTS Retain 25 years in office, then transfer to the state records center for 5 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0003-175 
TITLE Grant Files - Emergency Shelter Grant Program 
DESCRIPTION Variety of documents relating to applications for federal, state, and private grants and to the implementation of those received. 
RETENTION See Comments 
COMMENTS Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0004-175 
TITLE Grant Files - Rental Rehabilitation Program 
DESCRIPTION Variety of documents dealing with applications for federally funded grants and the implementation of those awarded. 
RETENTION See Comments 
COMMENTS Retain 5 years after the end of the grant period, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0006-175 
TITLE Interim Development Loan Files 
DESCRIPTION Documents including correspondence, agreements, payment vouchers, and financial data. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0007-175 
TITLE Kansas Accessibility Modification Program (KAMP) Files 
DESCRIPTION Documents including checklists, applications, correspondence, pictures, bids, fiscal information, and vouchers. 
RETENTION See Comments 
COMMENTS Retain 2 years in office, then transfer to the state records center for 5 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0008-175 
TITLE Minutes - Governor's Commission on Housing 
DESCRIPTION Proceedings of regular or special meetings of the committee. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0009-175 
TITLE Program Histories 
DESCRIPTION Original documents and/or written descriptions describing or relating to the nature and history of a given program. 
RETENTION 003 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0010-175 
TITLE State Housing Trust Fund Notice of Fund Availability (NOFA) Files 
DESCRIPTION Documents including correspondence, agreements, payment vouchers, and financial data. 
RETENTION 020 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0035-175 
TITLE Vouchers - Payment 
DESCRIPTION Vouchers used to order and pay for goods and services including DA forms 100 thru 109, and DA-120. 
RETENTION 008 fisc yrs 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 5 fiscal years, then destroy. Supersedes the general schedule. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0036-175 
TITLE Vouchers - Receipts 
DESCRIPTION Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series. 
RETENTION 008 fisc yrs 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 5 fiscal years, then destroy. Supersedes the general schedule. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

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