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Kansas Records Retention Schedules

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Agency Code: 276-034 (Kansas Department of Transportation. Office of Financial and Investment Management)

Page 1 of 1 showing 6 records of 6 total, starting on record 1



Agency Number: 276-034
Kansas Department of Transportation
Office of Financial and Investment Management

SERIES ID 0144-276 
TITLE Debt-related prequalification documents 
DESCRIPTION Documents created and maintained to identify qualified commercial bank liquidity providers. 
RETENTION Retain for five years, then destroy. 
DISPOSITION Destroy by shredding. 
RESTRICTIONS Restricted per KSA 45-221(a)(18), KSA 45-221(a)(27). 
APPROVED 2012-01-19 
K.A.R. NUMBER 53-2-170 

SERIES ID 0145-276 
TITLE Highway Debt Management Reports 
DESCRIPTION Reports generated for internal use for the management of agency debt and investments, including no event of default certificate report, debt management placemat, weekly variable rate debt snapshot for internal use only, and the quarterly report to liquidity providers as required by contract. 
RETENTION See comments 
COMMENTS Retain quarterly report to liquidity providers until superseded or until end of next quarterly reporting period, then destroy. Destroy internal reports when no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(18), KSA 45-221(a)(27). 
APPROVED 2012-01-19 
K.A.R. NUMBER 53-2-170 

SERIES ID 0146-276 
TITLE Highway Debt Management contracts 
DESCRIPTION Records related to debt management contracts for the agency including remarketing agents, advisors, underwriters, and rating agencies. 
RETENTION Retain 5 years following completion of the contract, then destroy. 
COMMENTS Supersedes general schedule retention series for contracts. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(18), KSA 45-221(a)(27). 
APPROVED 2012-01-19 
K.A.R. NUMBER 53-2-170 

SERIES ID 0147-276 
TITLE Highway Debt Management records 
DESCRIPTION Records related to agency debt service and bond proceeds. Includes disclosure and procurement documents, resolutions, and transaction analysis. Does not include canceled certificates, contracts, policy documents, prequalification documents, reports, or rating agency presentations scheduled separately. 
RETENTION See comments. 
COMMENTS Retain 5 years following the cancellation of the bond certificate or closure of book entry, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(18), KSA 45-221(a)(27). 
APPROVED 2012-01-19 
K.A.R. NUMBER 53-2-170 

SERIES ID 0004-276 
TITLE Highway Revenue Bonds - Completed or Retired 
DESCRIPTION Certificate of registered highway bonds sent to the agency documenting completed payment by the owner. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years after payment completed or retired, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2012-01-19 
K.A.R. NUMBER 53-2-170 

SERIES ID 0151-276 
TITLE Rating Agency Presentations 
DESCRIPTION Presentations provided to educate rating analysts on Kansas Department of Transportation revenues, debt service coverage, and debt management policies and practices in support of the rating agencies issuance of a credit rating. 
RETENTION See comments 
COMMENTS Transfer one electronic copy at time of creation to State Archives for appraisal and possible purging. Retain original electronic version until superseded or no longer useful, then destroy. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

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