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Kansas Records Retention Schedules

Results of Query:

Agency Code: 288-005 (Kansas State Historical Society. Cultural Resources Division)

Page 1 of 1 showing 19 records of 19 total, starting on record 1



Agency Number: 288-005
Kansas State Historical Society
Cultural Resources Division
Archeology Office

SERIES ID 0306-288 
TITLE Archeological Contract/Fee Fund Files 
DESCRIPTION Administrative documents, including reports, of Highway Archeology Program Files phases I-V, Primary and Secondary Road, and NRCS/State Watershed Project Files, and contracts, related to the review of road, watershed and other construction projects to prevent possible destruction of archeological sites and information. 
RETENTION See comments 
COMMENTS Retain reports permanently. Retain remaining documents 5 calendar years past inactivity, then destroy. Contracts and formal correspondence fall under general retention schedules.  
DISPOSITION See comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0330-288 
TITLE Archeological Site Files 
DESCRIPTION Records documenting archeological sites in Kansas: site forms, correspondence, site summaries, excavation records, progress reports, specimen catalogs, archeological field maps, aerial photographs, drawings, etc. 
RETENTION See Comments 
COMMENTS Retain paper copies permanently or transfer to the Archives. Data indexing archeological site locations is served by Data Access Support Center (DASC). 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0311-288 
TITLE Archeology Laboratory Files 
DESCRIPTION Wide variety of documents related to laboratory operations: correspondence, loan documentation when loaning specimens, publications, forms, notes, and other miscellaneous materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0305-288 
TITLE Audiovisual Collection 
DESCRIPTION Audiovisual records of department activities and of archeological artifacts - includes photo-prints and negatives, color slides, digital images, video tapes, and audio tapes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0309-288 
TITLE Donation Accession Files 
DESCRIPTION Records documenting provenance and curation history of artifacts and other materials donated to the department's collection. 
RETENTION Permanent 
COMMENTS Retain permanently in Archeology office. 
DISPOSITION Permanent 
RESTRICTIONS Portions under KSA 45-221(a)(7), KSA 45-221(a)(36). 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0457-288 
TITLE Field notes 
DESCRIPTION Notes made by archeological staff during visits to sites and from investigations looking for potential archeological sites. Also may includes notes on collections held by other institutions. 
RETENTION Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(36). 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0408-288 
TITLE Kansas Antiquities Commission 
DESCRIPTION Correspondence, notes, reports, minutes and other documents related to the operations of the commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0310-288 
TITLE Manuscripts 
DESCRIPTION Original copies of articles and other materials to be published or assisted with publishing. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0314-288 
TITLE Publication Masters 
DESCRIPTION Camera ready masters of publications, not including the record copy of any reports or other record series. 
RETENTION Retain until published, then destroy. Published copy is the record copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0415-288 
TITLE Unmarked Burial Sites Preservation Board 
DESCRIPTION Correspondence, notes, reports, minutes and other documents related to the operations of the board. 
RETENTION Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions under KSA 45-221(a)(36), KSA 75-2746(b) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

Agency Number: 288-005
Kansas State Historical Society
Cultural Resources Division
Historic Preservation Office

SERIES ID 0413-288 
TITLE Certified Local Government (CLG) Files 
DESCRIPTION These working files include ordinances, correspondence, contracts and agreements, agendas, and minutes related to historic preservation commissions in cities that have been designated Certified Local Governments (CLGs). CLGs are communities designated by the National Park Service and the Kansas State Historic Preservation Office (SHPO) which have a certified local preservation ordinance. 
RETENTION See comments 
COMMENTS Retain ordinances and agreements with CLGs permanently; destroy other materials after one calendar year. Any city that is de-listed as CLG, transfer ordinances and agreements to the Archives. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0318-288 
TITLE Cultural Resources Site Maps 
DESCRIPTION USGS 7.5 minute master quadrangle maps with hand-drawn markings to indicate locations and other information regarding historical and archeological sites. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0319-288 
TITLE Federal Historic Preservation Fund (HPF) Files 
DESCRIPTION Documents related to the administration of historic preservation grants by the department: correspondence, financial records, reports, drawings, photos, etc. 
RETENTION 3 federal fiscal years 
COMMENTS Retain 3 federal fiscal years beyond grant expiration, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0340-288 
TITLE Grant Files - Heritage Trust Fund 
DESCRIPTION Variety of documents relating to applications received for heritage trust fund grants and to the implementation of those grants awarded. 
RETENTION See Comments 
COMMENTS Retain 005 fiscal years after the end of the grant period, then transfer original application, contracts, agreements, and annual and final performance reports to the archives. Older records are kept with the National and State Register of Historic Places Files and retained accordingly. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2013-07-18 
K.A.R. NUMBER 53-2-177 

SERIES ID 0320-288 
TITLE Historic Sites Board of Review Files 
DESCRIPTION Meeting minutes, correspondence, notes, reports, and other documents related to the board. 
RETENTION Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0322-288 
TITLE Historic Structures and Sites Inventory Files 
DESCRIPTION Records documenting historic and some archeological sites, as well as bridges, buildings, structures, or objects in Kansas: correspondence, clippings, maps, drawings, photographs, survey reports, inventory forms, and other supporting materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then transfer to Archives. Data indexing historic and archeological site locations is served by Data Access Support Center (DASC). 
DISPOSITION Archives 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0417-288 
TITLE National and State Registers of Historic Places Files 
DESCRIPTION Correspondence, nominations, research, photographs, drawings, grants, reviews and maps associated with properties listed on the Register of Historic Kansas Places and National Register of Historic Places. May include tax incentive, review and compliance, and Heritage Trust Fund (HTF) records when applicable. 
RETENTION Permanent 
COMMENTS Retain permanently or transfer to the Archives. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0326-288 
TITLE Review and Compliance Files 
DESCRIPTION Records documenting the review of construction projects and their impact upon historical and archeological sites according to state and federal environmental impact requirements. 
RETENTION See Comments 
COMMENTS Retain for 15 calendar years past inactivity, then purge findings of no affect or no property and transfer remainder to Archives. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0329-288 
TITLE Tax Incentive Projects Records 
DESCRIPTION Documents related to the processing of historic preservation federal and state tax incentive programs and projects: correspondence, applications, plans, specifications, photos, studies, reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then retain in National and State Register of Historic Places Files. 
DISPOSITION Archives 
RESTRICTIONS Portions under KSA 45-221(a)(36); 5 USC 552a 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

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