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Kansas Records Retention Schedules

Results of Query:

Agency Code: 300-002 (Department of Commerce. Workforce Development Division)

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Agency Number: 300-002
Department of Commerce
Workforce Development Division

SERIES ID 0054-300 
TITLE Alien Employment Certification Application Files 
DESCRIPTION Application forms and supporting documents relating to Department of Commerce's efforts to certify that an employer seeking to hire an alien employee cannot reasonably hire a U.S. citizen for the position. 
RETENTION See Comments 
COMMENTS Retain in office 2 federal years, transfer to the records center for 4 federal fiscal years, then transfer to the archives for sampling. 
DISPOSITION Archives 
RESTRICTIONS 29 CFR 97-42 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0067-300 
TITLE Applicant/Caseload Files - Wagner Peyser - Job Service 
DESCRIPTION Application and supporting documentation relating to the federal Wagner Peyser program which includes sub-delivery services to Migrant Seasonal Farm workers (MSFW) and Disabled Veterans' Outreach Program (DVOP). 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS PL 105-220; sect. 15 (H)(2) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0068-300 
TITLE Applicant/Caseload Files - Workforce Investment Program (WIA) 
DESCRIPTION Application and supporting documentation relating to individuals applying for enrollment in the Workforce Investment Program. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS PL 105-220 & CFR 69-400(d) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0070-300 
TITLE Complaint/Grievance Records - Reference Copies 
DESCRIPTION Copies of complaints filed by applicants/participants, employees or the general public concerning the program operations administered by the Department of Commerce. 
RETENTION 003 cldr yrs 
COMMENTS Legal Services retains the originals. 
DISPOSITION Destroy 
RESTRICTIONS PL 105-220; 20 CFR 69-400(d);PL 105-220, sec. 15(H)(2) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0071-300 
TITLE Contracts - Reference Copies 
DESCRIPTION Copies of legal agreements for the delivery of program services. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0053-300 
TITLE Federal Reports 
DESCRIPTION Copies of quarterly and annual reports submitted to the U.S. Department of Labor containing demographic statistics and other summary data relating to Employment and Training Programs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0079-300 
TITLE Participant Files 
DESCRIPTION Applications and supporting documentation used to enroll applicants in the federal Employment and Training Programs and used to monitor their status throughout their participation. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after the end of the program year and cleared of any audit findings, then shred. 
DISPOSITION Destroy 
RESTRICTIONS P.L. 105-220; C.F.R. 69-400(d); P.L. 105-220, sec. 15(H)(2) 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0087-000 
TITLE Procedures Manuals 
DESCRIPTION Original copies of agency procedures issued in a collective manual. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then transfer 1 copy to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0086-000 
TITLE Programs and Invitations 
DESCRIPTION Documents related to official agency functions. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0073-300 
TITLE State and Local Plans 
DESCRIPTION Approved State and Local Plans mandated by the federal Workforce Investment Act which establishes goals and objectives in the administration of employment and training programs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0134-300 
TITLE Trade Adjustment Assistance (TAA) and Alternative Trade Adjustment Assistance (ATAA) Services and Benefits 
DESCRIPTION Application forms and supporting documents relating to TAA, TRA & ATAA Federal Programs. 
RETENTION See Comments 
COMMENTS Retain in office 2 federal fiscal years, transfer to the records center for 4 federal fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

SERIES ID 0084-300 
TITLE Work Opportunity and Welfare to Work Tax Credit Files 
DESCRIPTION File documentation maintained for federal tax credits to corporations as incentive to hire workers that will require training. 
RETENTION See Comments 
COMMENTS Retain in office 3 years, transfer to the records center for 2 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS P.L. 105-220, sec. 185(a)(4) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

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