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Kansas Records Retention Schedules

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Agency Code: 300-007 (Department of Commerce. Legal Services)

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Agency Number: 300-007
Department of Commerce
Legal Services

SERIES ID 0009-300 
TITLE Audit Reports - Workforce Investment Act 
DESCRIPTION Results of audits conducted under the Single Audit Act of local, state, non-government entities of recipients of the federally funded Workforce Investment Act. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0062-300 
TITLE Complaint/Grievance Records 
DESCRIPTION Complaints filed by applicants, participants, employees, or the general public concerning programs operated by the Department of Commerce. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS P.L. 105-220; 20 CFR 69.400(d); P.L. 105-220, sec. 15 (H)(2) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0026-300 
TITLE Contracts - Non Program Services 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0026-300 
TITLE Contracts - Program Services 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0063-300 
TITLE Equal Employment Opportunity Workforce Investment Act Administration Files 
DESCRIPTION Documents relating to office compliance with laws and regulations concerning Equal Employment Opportunity plans to ensure compliance with the Workforce Investment Act. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0064-300 
TITLE Equal Employment Opportunity Workforce Investment Act Grievance Files 
DESCRIPTION Documents relating to employment discrimination charges made against an office and subsequent investigations. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(2)(4)(11)(25) & K.S.A. 64-32 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0065-300 
TITLE Incident Reports - Office of Inspector General 
DESCRIPTION Documents relating to alleged incidents filed under the federal Workforce Investment Act. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS 20 CFR sec. 667.630 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0066-300 
TITLE License Application Files - Kansas Athletic Commission 
DESCRIPTION Applications and supporting documentation relating to Kansas Athletic Commission event licenses. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0137-300 
TITLE Minutes - Kansas Athletic Commission 
DESCRIPTION Proceedings of regular or special meetings of committees, commissions, and other standing or ad hoc organizations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

SERIES ID 0138-300 
TITLE Receipts Record - Kansas Athletic Commission-Cash and Checks 
DESCRIPTION Records of cash and checks received by the agency: receipt slips, receipt books, receipt ledgers, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0139-300 
TITLE Subject Files - Kansas Athletic Commission 
DESCRIPTION Wide variety of documents relating to the Kansas Athletic Commission. Includes result sheets, ticket stubs and event videos. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

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