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Kansas Records Retention Schedules

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Agency Code: 331-000 (Insurance Department. All Divisions)

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Agency Number: 331-000
Insurance Department
All Divisions

SERIES ID 0001-331 
TITLE Annual Statements - Domestic 
DESCRIPTION Detailed annual financial statements of Kansas insurance companies authorized to do business in the state. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0003-331 
TITLE Approved Applications for Certificate of Authority and Certificates of Authority 
DESCRIPTION Application, license, correspondence, and other documents relating to an insurance company's application to conduct business in Kansas that has been approved by the Kansas Insurance Department. 
RETENTION 100 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22  ; Revised 2016-01-21
K.A.R. NUMBER 53-2-189 

SERIES ID 0005-331 
TITLE Articles of Incorporation and By-laws (Foreign & Domestic) 
DESCRIPTION Articles of incorporation and by-laws of foreign and domestic insurance companies authorized to do business in Kansas. 
RETENTION 100 cldr yrs 
COMMENTS Record copy for domestic companies is retained in Secretary of State's office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0007-331 
TITLE Bulletins 
DESCRIPTION Bulletins and acknowledgments by the company. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0009-331 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0018-331 
TITLE Rules and Regulations Reference Files 
DESCRIPTION Correspondence, notes, drafts, and other documents relating to proposed revisions of Kansas Administrative Regulations pertaining to the Insurance Department. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0020-331 
TITLE Tax and Fee Forms 
DESCRIPTION Tax statements that insurance companies doing business in Kansas must file annually for the purpose of computing proper amounts of taxes and fees owed to this state, along with related correspondence. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

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