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Kansas Records Retention Schedules

Results of Query:

Agency Code: 450-005 (Kansas Lottery. Sales Division)

Page 1 of 1 showing 20 records of 20 total, starting on record 1



Agency Number: 450-005
Kansas Lottery
Sales Division

SERIES ID 0029-450 
TITLE 3-Digit Number Game Report 
DESCRIPTION Computer printout generated weekly giving a visual snapshot of Pick 3 game numbers drawn and tickets sold. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0030-450 
TITLE 3-Digit Price Report 
DESCRIPTION Computer printout generated weekly listing the Pick 3 game winners pay-out. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0031-450 
TITLE 30 Days Packs Not Activated Report 
DESCRIPTION Computer printout generated weekly listing game packets distributed to lottery ticket retail vendors which have not been activated within 30 days and maintained for accountability purposes. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0032-450 
TITLE 45 Days Packs Not Activated List 
DESCRIPTION Computer printout generated weekly listing game packets distributed to lottery ticket retail vendors which have not been activated within 45 days and maintained for accountability purposes. 
RETENTION See Comments 
COMMENTS Obsolete series, destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0035-450 
TITLE Applications for Retail Businesses 
DESCRIPTION Documents related to applications received by the Kansas Lottery from retailers for licenses to purchase lottery tickets and sell them at their place of business. 
RETENTION See Comments 
COMMENTS Retain until retailer is inactive, plus 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1992-07-09 
K.A.R. NUMBER 53-2-093 

SERIES ID 0041-450 
TITLE Club Keno Daily Winners Game Report 
DESCRIPTION Computer printout generated by GTech listing the sales figures for the daily winners of the Club Keno lottery game and used to monitor sales trends. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0043-450 
TITLE Correspondence - Retailers 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain to routine matters concerning lottery ticket retail vendors. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0051-450 
TITLE Detail Sales Ranking Report 
DESCRIPTION Computer printout generated weekly listing on-line lottery ticket sales ranking for lottery ticket retail vendors. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0052-450 
TITLE Dispenser Placement Notification 
DESCRIPTION Copy of report regarding the reimbursement to lottery ticket retail vendors for the installation of end counter lottery ticket dispenser and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Original is maintained in Retailer File. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0053-450 
TITLE District Manager Activity Report 
DESCRIPTION Report listing lottery representatives' daily sign-ons occurring at lottery ticket retail vendor locations and maintained by the regional manager to track activity. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0056-450 
TITLE Game End Announcements 
DESCRIPTION Flyer distributed to lottery ticket retail vendors notifying them of the ending date for particular games. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0068-450 
TITLE Lotto 2 Share Report 
DESCRIPTION Computer printout generated weekly detailing game information such as the winning number and sales figures after each Kansas Cash draw. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0075-450 
TITLE On-Line Marketing Evaluation 
DESCRIPTION Copy of an evaluation completed by a lottery representative to determine if a lottery ticket on-line retail vendor has a good traffic area and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Original is maintained in Retailer File. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0080-450 
TITLE Powerball Game Data Report 
DESCRIPTION Computer printout generated weekly detailing game information such as the winning number and sales figures after each Powerball game. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0081-450 
TITLE Powerball Price Report 
DESCRIPTION Computer printout generated weekly listing the Powerball game winners pay-out after each draw. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0075-450 
TITLE Retailer Evaluations 
DESCRIPTION Copy of evaluation completed by a lottery representative to determine if a lottery ticket online retail vendor has a good traffic area and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Original is maintained in Application for Retailer Business Files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0097-450 
TITLE Retailer Survey 
DESCRIPTION Report created on volume lottery ticket retail vendors listing the number of games available, number of dispensers, etc. maintained to evaluate district manager's point of sales. 
RETENTION See Comments 
COMMENTS Retain in individual district manager file and retain accordingly. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0105-450 
TITLE Sales Summary by Business Class Report 
DESCRIPTION Computer printout generated weekly listing the type of on-line lottery ticket retail vendors. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0106-450 
TITLE Sales Summary by County Report 
DESCRIPTION Computer printout generated weekly listing the on-line lottery ticket sales by county. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

SERIES ID 0112-450 
TITLE Ticket Inventory Available For Sale Report 
DESCRIPTION Computer printout generated internally listing the instant and pull tab lottery ticket inventory in the three warehouses and in trunk stock and maintained for accountability purposes. 
RETENTION 003 weeks 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

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