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Kansas Records Retention Schedules

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Agency Code: 522-001 (Kansas Correctional Industries. Administration)

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Agency Number: 522-001
Kansas Correctional Industries
Administration

SERIES ID 0001-522 
TITLE Customer Complaints Report 
DESCRIPTION Documents used to record customer complaints. Reports include name, number date, order number, item description, nature of complaint, etc. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0067-522 
TITLE Material Safety Data Sheets (MSDS)--KCI Products 
DESCRIPTION Form containing information for handling or working with hazardous substances manufactured by Kansas Correctional Industries (KCI). The form includes: product identity, flash point, health issues, handling procedures, and emergency/first aid procedures. 
RETENTION See Comments 
COMMENTS Retain while the product is manufactured, plus 10 calendar years, then transfer one copy to Archives. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2005-10-13 
K.A.R. NUMBER 53-2-144 

Agency Number: 522-001
Kansas Correctional Industries
Administration
Business/Accounting

SERIES ID 0002-522 
TITLE Accounts Receivable Records 
DESCRIPTION Documents related to the collection of payments due the agency: copies of invoices, signed shippers, customers' purchase orders, Kansas Correctional Industries (KCI) sales orders, and correspondence. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0003-522 
TITLE Inventory Tags - Manufacture Products 
DESCRIPTION Records of physical inventory at cycle count of raw materials, work in process and finished products. 
RETENTION See Comments 
COMMENTS Retain in office 1 fiscal year, then transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0004-522 
TITLE Receipt Vouchers - Kansas Correctional Industries (KCI) 
DESCRIPTION An itemized listing of payments from customers and recording of miscellaneous and private industries income. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0005-522 
TITLE Sales History 
DESCRIPTION An itemized list of products and services provided to customers. The history contains part numbers, descriptions, quantity sold, amounts, customer name and numbers, etc.; includes freight sales as well. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-001
Kansas Correctional Industries
Administration
Manufacture Manager

SERIES ID 0006-522 
TITLE Agricultural and Related Waste Permits 
DESCRIPTION Documents pertaining to annual permit fees for confined livestock feeding operations. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, then transfer to inactive storage for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0007-522 
TITLE Pesticide Reports 
DESCRIPTION Reports submitted to the U.S. Environmental Protection Agency and Application for Pesticide Dealer Registration with Kansas Department of Agriculture regarding pesticide production. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, then transfer to inactive storage for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0008-522 
TITLE Subject Files - Manufacturing Manager 
DESCRIPTION Documents and correspondence related to the manufacturing of Kansas Correctional Industries (KCI) products and services. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

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