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Kansas Records Retention Schedules

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Agency Code: 522-002 (Kansas Correctional Industries. Chemicals)

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Agency Number: 522-002
Kansas Correctional Industries
Chemicals

SERIES ID 0009-522 
TITLE Inventory - Raw Materials and Finished Goods 
DESCRIPTION Documents recording a perpetual inventory. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0010-522 
TITLE Subject Files - Chemical Manager 
DESCRIPTION Correspondence, reports, contracts, material safety data sheets, etc. relating to the manufacturing of paint and janitorial products. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Janitorial

SERIES ID 0011-522 
TITLE Chemical Pull List 
DESCRIPTION Documents detailing what raw materials to prepare for production. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0012-522 
TITLE Production Tickets 
DESCRIPTION Documents detailing what product will be made. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Paint

SERIES ID 0013-522 
TITLE Batch Log Book 
DESCRIPTION Record of type of paint made. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0014-522 
TITLE Batch Tickets 
DESCRIPTION Documents recording formula used for making a batch of paint. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0015-522 
TITLE Canning Tickets 
DESCRIPTION Document detailing how to label cans and boxes of selected paints. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0016-522 
TITLE Order Tickets 
DESCRIPTION Document permitting pulling finished goods from stock. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Private Industries

SERIES ID 0017-522 
TITLE Daily Production Records - Private Industries 
DESCRIPTION Lists what was accomplished in the production process. 
RETENTION 001 month 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0018-522 
TITLE Job Order Sheets - Private Industries 
DESCRIPTION Lists the job order number and product per specification to be made. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0019-522 
TITLE Weekly Time Sheets - Private Industries 
DESCRIPTION Documents tracking inmate production time. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

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