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Kansas Records Retention Schedules

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Agency Code: 561 (Kansas Board of Regents. )

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Agency Number: 561-001
Kansas Board of Regents

SERIES ID 0106-561 
TITLE General Educational Development or High School Equivalency Diploma/Certificate Test Results  
DESCRIPTION Individual student General Educational Development (GED) or High School Equivalency Diploma/Certificate test result data submitted from testing centers. 
RETENTION 050 cldr years 
COMMENTS Record copy may be paper or electronic. These records are typically submitted to KBOR by the GED testing centers or adult education program providers; KBOR may also receive them if the program closes or is discontinued. As data is entered into system and verified, paper is retained until quality assurance is performed, then destroyed. Data is retained by outside vendor and backups are sent to Regents. 
DISPOSITION Destroy 
RESTRICTIONS All student-specific records are private and confidential under the Family Educational Rights and Privacy Act of 1974, "FERPA," 20 U.S.C. 1232g and 34 C.F. 99; KSA 2012 Supp. 45-221 (a)(30) 
APPROVED 2013-07-18 
K.A.R. NUMBER 53-2-177 

SERIES ID 0105-561 
TITLE Student Financial Aid Records 
DESCRIPTION Applications, individual's financial information, correspondence, and other documents related to students who apply to receive one of the scholarships funded by the state and administered by the Board. 
RETENTION 005 fiscal years 
DISPOSITION Destroy 
RESTRICTIONS Portions may be closed pursuant to K.S.A. 45-221(a)(1)(14)(30); 20 U.S.C. 1232g; 34 CFR Part 99, 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

Agency Number: 561-001
Kansas Board of Regents
Adult Education

SERIES ID 0107-561 
TITLE Closed Adult Education Program Student Records 
DESCRIPTION Individual student records from closed adult education programs. Types of records may include but are not limited to applications to a program, student work, authorization for release of information forms, verification of eligibility forms, contracts, signed copies acknowledging receipt of policies and procedures, answer sheets for diagnostic and appraisal testing, original essays/writing assignments, learning plan worksheets, attendance records, and other related records. 
RETENTION 003 cldr years from due date of program's final expenditure report 
COMMENTS These records are typically possessed by the adult education program providers; KBOR receives them if the program closes or is discontinued. 
DISPOSITION Destroy 
RESTRICTIONS All student-specific records are private and confidential under the Family Educational Rights and Privacy Act of 1974, "FERPA," 20 U.S.C. 1232G and 34 C.F. 99; KSA 2012 Supp. 45-221 (a)(30) 
APPROVED 2013-01-10 
K.A.R. NUMBER 53-2-175 

Agency Number: 561-001
Kansas Board of Regents
Community Colleges

SERIES ID 0021-561 
TITLE Presidents' Files 
DESCRIPTION Copies of policies, memos, procedures, etc. compiled by the board and distributed to all the community colleges presidents. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer one copy to the archives for purging and destroy the remainder. 
DISPOSITION see comments 
RESTRICTIONS None 
APPROVED 2001-04-12 
K.A.R. NUMBER 53-2-126 

SERIES ID 0022-561 
TITLE School Files 
DESCRIPTION Correspondence, program appeals, etc. relating to the business operation of community colleges. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-04-12 
K.A.R. NUMBER 53-2-126 

Agency Number: 561-001
Kansas Board of Regents
Community Colleges and Technical Colleges

SERIES ID 0023-561 
TITLE State Accreditation Files 
DESCRIPTION Correspondence, reports, regulations, etc. relating to the accreditation process of community and technical colleges to ensure that educational standards are met and maintained. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

Agency Number: 561-001
Kansas Board of Regents
Community and Technical Colleges

SERIES ID 0016-561 
TITLE History Files 
DESCRIPTION Accreditation documents, audits, reports, correspondence, evaluations, etc. relating to community and technical colleges. 
RETENTION See Comments 
COMMENTS Transfer to the archives immediately for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0017-561 
TITLE Log Sheet 
DESCRIPTION Log listing the title, date, and location of approved classes for each community and technical college and maintained for tracking purposes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful or superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0019-561 
TITLE Out District Instruction Forms 
DESCRIPTION Form submitted to the Board of Regents by community and technical colleges seeking approval to teach classes off campus. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

Agency Number: 561-001
Kansas Board of Regents
Executive Director

SERIES ID 0024-561 
TITLE Presidents' and Chancellors' Goals 
DESCRIPTION Statements submitted by University Presidents and Chancellors setting their goals for the year and used as a basis for oral presentations given at the annual performance evaluations. 
RETENTION See Comments 
COMMENTS Transfer to University Presidents' and Chancellor's Employee Personnel Files when no longer useful and retain accordingly. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be closed under K.S.A. 45-221(a)(4) 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0025-561 
TITLE Subject Files 
DESCRIPTION Various documents relating to major issues addressed by the Board of Regents. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then transfer to archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

Agency Number: 561-001
Kansas Board of Regents
Fiscal

SERIES ID 0028-561 
TITLE ACT Class Profile Reports 
DESCRIPTION Freshman class scores produced by ACT reflecting average scores for students who submit their scores to a particular university and maintained for convenience of reference. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. Information is compiled in a Databook or similar publication. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0030-561 
TITLE Attrition and Graduation Reports 
DESCRIPTION Data compiled by each university about the number and rate of students leaving school through graduation or other means and maintained for convenience of reference. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. Information is compiled in a Databook or similar publication. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0032-561 
TITLE Budget Requests - Universities 
DESCRIPTION Copies of budget requests submitted to the Board of Regents, Division of Budget, and the Legislature requesting funding; maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then destroy. Record copy is maintained by individual institutions. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0034-561 
TITLE Consolidated Faculty Tables 
DESCRIPTION Statistics and information concerning faculty salary, benefits, tenure, percentage change in number of faculty at an institution and formerly known as Academic Planning Tables. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. This information is summarized in the AAUP Annual Salary Report and maintained for convenience of reference. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0036-561 
TITLE Crumbling Classrooms, University Renovation, or Deferred Maintenance Files 
DESCRIPTION Budget and related materials concerning renovations at regents institutions used to monitor and ensure fulfillment of spending requirements. 
RETENTION See Comments 
COMMENTS Retain in office until renovation project is completed, and three years after any related bonds are redeemed, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0029-561 
TITLE Data Collection Reporting, Work Papers 
DESCRIPTION Copies of reports prepared by individual universities and submitted to the American Association of University Professors and the Board of Regents providing information about faculty salaries. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then destroy. This information is summarized and compiled in a Databook or similar publication. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0037-561 
TITLE Degree Inventory Reports 
DESCRIPTION Inventory of degrees offered throughout the regents institutions system. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0038-561 
TITLE Degrees Awarded - Reports and Work Papers 
DESCRIPTION Reports and summary information on the number of degrees awarded by school and discipline and maintained for convenience of reference. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office for 10 calendar years, then destroy. Data is summarized in databook and/or special reports. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0040-561 
TITLE Faculty Salary Surveys - Work Papers 
DESCRIPTION Working papers used in gathering and compiling faculty salary information to be included in the AAUP Annual Salary Report. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0041-561 
TITLE Faculty Workload Survey 
DESCRIPTION Working files and final reports relating to time spent by faculty in classroom instruction, research, and other activities, broken down by length of service, rank, etc. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. Transfer 1 copy of final report to the archives. 
DISPOSITION see comments 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0044-561 
TITLE Integrated Post-Secondary Education Data System (IPEDS) Reports 
DESCRIPTION Information compiled by each regents institution concerning institutional characteristics, enrollment statistics, staff demographics, etc. using the Integrated Post-Secondary Education Data System. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. Maintained for convenience of reference only. Data is compiled in a Databook or other similar publication. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0048-561 
TITLE Special Studies and Task Force Reports 
DESCRIPTION End results, summaries, or reports of special studies, projects, or task force findings. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then transfer to the archives. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0049-561 
TITLE Special Studies and Task Force Reports - Work Papers 
DESCRIPTION Information used in compiling reports for special projects or task forces. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0052-561 
TITLE University Demographic Reports 
DESCRIPTION Statistical reports submitted by each university, each semester, summarizing the student body in terms of ethnicity, gender, age, etc. and used in compiling a comprehensive report. 
RETENTION see comments 
COMMENTS Retain in office until no longer useful, then destroy. Data is summarized in databook and/or special reports. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0053-561 
TITLE University Enrollment Reports 
DESCRIPTION Reports of enrollment statistics submitted by each university and used in compiling summary reports for all institutions in the form of a Databook, Enrollment Report, or other published report. 
RETENTION see comment 
COMMENTS Retain in office until no longer useful, then destroy. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

Agency Number: 561-001
Kansas Board of Regents
Legal

SERIES ID 0058-561 
TITLE Index to Abstracts and Deeds 
DESCRIPTION Log listing the abstracts and deeds of property owned by regents institutions. 
RETENTION see comment 
COMMENTS Retain in conjunction with the general schedule entry Deeds for Real Estate. 
DISPOSITION see comments 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0062-561 
TITLE Institution Revenue Bond Files 
DESCRIPTION Correspondence, resolution, agenda, drafts, final transcript etc. relating to the sale of bonds by regents institutions for capital improvement projects. 
RETENTION See Comments 
COMMENTS Retain supporting documentation and transcript until bond is paid in full, then destroy.  
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0059-561 
TITLE Legal Inquiries Files - Internal 
DESCRIPTION Correspondence and supporting documentation relating to legal inquiries made within the agency and requesting a legal opinion. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions may be closed as attorney client communications and/or attorney work product, pursuant to K.S.A. 45-221(a)(2), K.S.A. 60-426 and K.S.A. 45-221(a)(25). 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0061-561 
TITLE Legal Review Files 
DESCRIPTION Copies of correspondence, affidavits, etc. relating to various lawsuits suing regents institutions and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain five years after litigation is closed, then destroy. Originals are maintained in the Litigation Division of the Attorney General's Office. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(2)(4)(25) and K.S.A. 60-426 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0045-561 
TITLE Merger Files 
DESCRIPTION Documents concerning the merger of one public postsecondary educational institution with another. 
RETENTION 003 cldr yrs 
COMMENTS Retain in office 3 calendar years, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0046-561 
TITLE Reciprocal Agreement Files 
DESCRIPTION Agreements, routine correspondence, reports, etc. concerning the reciprocal exchange of tuition rates for Kansas residents and residents of other states. 
RETENTION See Comments 
COMMENTS Retain for minimum of 3 fiscal years or until no longer useful, whichever is longest, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0065-561 
TITLE Subject Files - Board of Regents 
DESCRIPTION Correspondence, policies, etc. relating to the board's legal interests impacting all universities. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0066-561 
TITLE Subject Files - State Universities 
DESCRIPTION Correspondence, drafts, orders, copies of leases, etc. relating to the administration and operation of the state universities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS Some Portions may be closed pursuant to K.S.A. 45-221(a)(20). 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0067-561 
TITLE Subject Files - Topical 
DESCRIPTION Variety of documents relating to legal interest and possible impact on the board for all regents institutions. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

Agency Number: 561-001
Kansas Board of Regents
Personnel

SERIES ID 0013-561 
TITLE Technical Reference Files 
DESCRIPTION Copies of documents retained strictly for convenience of reference that are not part of official files: copies of external reports, studies, periodicals, books, brochures, catalogs, vendor lists, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

Agency Number: 561-001
Kansas Board of Regents
Private or Out-of-State Postsecondary Educational Institutions

SERIES ID 0068-561 
TITLE Complaint Files 
DESCRIPTION Documents relating to complaints lodged against a private or out-of-state postsecondary educational institution which did not result in an investigation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0069-561 
TITLE Minutes - Advisory Committee on Schools 
DESCRIPTION Minutes and agendas of regular or special meetings of the Advisory Committee on Schools. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0071-561 
TITLE Private or Out-of-State Postsecondary Educational Institutions Files 
DESCRIPTION Applications, annual renewals, and supporting documentation submitted by private or out-of-state postsecondary educational institutions seeking authorization to operate a school or solicit students in the state of Kansas. 
RETENTION 050 fisc yrs 
COMMENTS Retain in office 50 years, then transfer files for Kansas schools to the archives for purging and destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0070-561 
TITLE Problem Private or Out-of-State Postsecondary Educational Institutions Files 
DESCRIPTION Correspondence, brochures, etc. relating to private or out-of-state postsecondary educational institutions operating in violation of the Kansas Proprietary School Act. 
RETENTION See Comments 
COMMENTS Retain for two years past date of problem resolution, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0072-561 
TITLE Student Files - Private or Out-of-State Postsecondary Educational Institutions 
DESCRIPTION Correspondence, financial aid documents, transcripts, etc. relating to students previously enrolled in a private or out-of-state postsecondary educational institution which is now defunct. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. As paper documents are scanned into system, paper is retained until quality assurance is performed, then destroyed. Retain financial aid information and other related records for 3 fiscal years, then destroy. Retain record copy for 50 years. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1); 20 U.S.C. 1232g; 34 CFR Part 99 
APPROVED 2013-01-10 
K.A.R. NUMBER 53-2-175 

SERIES ID 0073-561 
TITLE Transcripts - Copies 
DESCRIPTION Copies of student transcripts and correspondence maintained from closed private and out-of-state postsecondary educational institutions for convenience of reference. Original transcripts are maintained in the appropriate Student File. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1); 20 U.S.C. 1232g; 34 CFR Part 99 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

Agency Number: 561-001
Kansas Board of Regents
University Programs

SERIES ID 0074-561 
TITLE Access Reports 
DESCRIPTION Correspondence, reports, etc. submitted by state universities detailing continuing education courses offered by state universities and used to compile the final report. 
RETENTION 005 cldr yrs 
COMMENTS Retain until no longer useful, then destroy supporting documentation. Transfer 1 copy of final report to the archives and destroy the remainder. A.K.A. Academic Extension Files. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0075-561 
TITLE Accreditation Files 
DESCRIPTION Documents relating to the accreditation process for state university programs by various commissions or boards. 
RETENTION 005 cldr yrs 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0076-561 
TITLE Assessment Reports Files 
DESCRIPTION Reports, minutes, correspondence, etc. relating to the student achievement in basic skills and general education. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0079-561 
TITLE Degree Granting Authority Files 
DESCRIPTION Minutes, correspondence, hearings, etc. relating to the authority to grant degrees at private or out-of-state postsecondary educational institutions, community colleges, and technical colleges. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0078-561 
TITLE Degree and Certificate Inventory Files 
DESCRIPTION Documents used to track the degree programs and certificates offered by state universities. 
RETENTION 002 cldr yrs 
COMMENTS Retain in office 2 calendar years, then destroy supporting documentation. Transfer 1 copy of final report to the archives for purging and destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0081-561 
TITLE Eisenhower Advisory Committee Files 
DESCRIPTION Correspondence, board letters, minutes, applications, etc. relating to grant funding under the Dwight D. Eisenhower Professional Development Program. 
RETENTION 003 cldr yrs 
COMMENTS Retain in office 3 calendar years, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0082-561 
TITLE Executive Board of Kansas Math/Science Education Coalition Files 
DESCRIPTION Correspondence, agendas, minutes, etc. relating to improvement of student achievement and participation in the math and sciences fields. 
RETENTION 002 cldr yrs 
COMMENTS Retain in office 2 calendar years, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0087-561 
TITLE New Degree Proposal Files 
DESCRIPTION Documents relating to state university proposals for new degree programs which require approval by the Board of Regents. 
RETENTION 002 cldr yrs 
COMMENTS Retain in office 2 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0088-561 
TITLE Program Proposals Files 
DESCRIPTION Correspondence, proposal form, minutes, etc. relating to requests from state universities to offer program concentrations, program name changes, new programs, etc. for approval. 
RETENTION 002 cldr yrs 
COMMENTS Retain in office 2 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0089-561 
TITLE Program Review Files 
DESCRIPTION Correspondence, reports, statistical reviews, etc. compiled to monitor degree programs and quality at state universities. 
RETENTION 002 cldr yrs 
COMMENTS Retain in office 2 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0090-561 
TITLE Qualified Admissions Files 
DESCRIPTION Policy statements, legislative history, correspondence, etc. relating to the Board of Regents' position on qualified admission standards to ensure the quality of the educational environment. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0091-561 
TITLE Regents Qualified Admissions Curricula Files 
DESCRIPTION Correspondence, course lists, form, log sheets, etc. relating to establishing admission standards for freshman applicants to state universities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0093-561 
TITLE Staff Vitae 
DESCRIPTION Documents relating to university program staff's vitae and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful or superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

SERIES ID 0095-561 
TITLE Student Activities Files 
DESCRIPTION Agendas, correspondence, surveys, minutes, etc. relating to a variety of student issues and perceptions. 
RETENTION 003 cldr yrs 
COMMENTS Retain in office 3 calendar years, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0096-561 
TITLE Subcommittee on Regents Distinguished Professors Files 
DESCRIPTION Correspondence, board actions, guidelines, etc. relating to the funding, appointment, and evaluation and continuance of the program designed to attract established scholars. 
RETENTION see comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION archives 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0097-561 
TITLE Subject Files 
DESCRIPTION Variety of documents relating to various issues and concerns of the unit. 
RETENTION see comments 
COMMENTS Retain until no longer useful or superseded, then destroy. 
DISPOSITION destroy 
RESTRICTIONS None 
APPROVED 2001-07-11 
K.A.R. NUMBER 53-2-127 

SERIES ID 0101-561 
TITLE University Libraries Files 
DESCRIPTION Correspondence, studies, requests, etc. relating to the state universities libraries' efforts to increase funding. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2011-01-27 
K.A.R. NUMBER 53-2-166 

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