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Kansas Records Retention Schedules

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Agency Code: 629-006 (Department for Children and Families. Prevention and Protection Services)

Page 1 of 1 showing 6 records of 6 total, starting on record 1



Agency Number: 629-006
Department for Children and Families
Prevention and Protection Services

This sub-agency was previously "Children and Family Services" under the Department of Social and Rehabilitation Services, which became DCF after an executive reorganization order beginning FY 2013.


SERIES ID 0050-629 
TITLE Abuse/Neglect Investigation Files 
DESCRIPTION Allegation report, social service plan, intervention plan, etc. relating to the investigation of suspected abuse and/or neglect cases. 
RETENTION See Comments 
COMMENTS If not assigned for investigation, retain 2 years, then destroy. If not substantiated, retain 6 years, then destroy. If substantiated, confirmed, or validated, retain permanently by agency. 
DISPOSITION See comments 
RESTRICTIONS KSA 39-709b 
APPROVED 2013-04-11 
K.A.R. NUMBER 53-2-176 

SERIES ID 0712-629 
TITLE Child Support Case Files 
DESCRIPTION Court records, payment histories, correspondence, etc. relating to paternity establishment for child support order and collections of child support, medical support and alimony. 
RETENTION See Comments 
COMMENTS Retain 5 years after case is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 39-709b 
APPROVED 1998-10-08 
K.A.R. NUMBER 53-2-117 

SERIES ID 0067-629 
TITLE Client Case Files - Adoption Services 
DESCRIPTION Application, medical history, correspondence, etc. relating to adoption of individuals. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the agency's records center permanently. A copy is provided by the agency to the State Archives; the agency keeps a copy on-site to handle reference requests. 
DISPOSITION See comments 
RESTRICTIONS KSA 39-709(b) 
APPROVED 2013-04-11 
K.A.R. NUMBER 53-2-176 

SERIES ID 0093-629 
TITLE Foster Care Training Fund Files 
DESCRIPTION Correspondence, payment vouchers, spreadsheets, etc. relating to the monitoring of foster parent training expenditures. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 39-709b 
APPROVED 1996-08-08  ; Revised 2013-03-26
K.A.R. NUMBER 53-2-109 

SERIES ID 0695-629 
TITLE Guardianship/Adoption Records - State Wards 
DESCRIPTION Documents relating to guardianship cases filed with Social and Rehabilitation Services that are closed at the time of adoption or at age 21. 
RETENTION See Comments 
COMMENTS Submit case file to agency records center for imaging when no longer needed locally. Destroy paper case file after imaged and image is verified. Annually transfer copies of images to State Archives; agency keeps copies on-site for reference requests. 
DISPOSITION See Comments 
RESTRICTIONS KSA 65-2423 
APPROVED 2013-04-11 
K.A.R. NUMBER 53-2-176 

SERIES ID 0611-629 
TITLE Working Files - Social Worker 
DESCRIPTION Variety of documents relating to the interests and activities of the social worker. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08  ; Revised 2013-03-26
K.A.R. NUMBER 53-2-109 

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