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Kansas Records Retention Schedules

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Agency Code: 670-002 (Office of the State Treasurer. Municipal Bond Services)

Page 1 of 1 showing 10 records of 10 total, starting on record 1



Agency Number: 670-002
Office of the State Treasurer
Municipal Bond Services

SERIES ID 0003-670 
TITLE Audit Confirmation Information - Municipalities 
DESCRIPTION Copies of form submitted by municipalities which is verified by the State Treasurer before final submission to the auditor. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0004-670 
TITLE Bond Payment Security Agreement 
DESCRIPTION Records relating to bonds which have matured and the security is then returned to the bond issuer. 
RETENTION See Comments 
COMMENTS Retain until bond is fully paid, then return to the bond issuer. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0005-670 
TITLE Bond Registers 
DESCRIPTION Registers maintained by the State Treasurer as required by KSA 10-110 listing the bonds registered. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0006-670 
TITLE Bond Stop Payment Files 
DESCRIPTION Affidavit, non-receipt, and surety bonds instructing the State Treasurer to stop payment upon bond securities. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0007-670 
TITLE Bond Transaction Folders 
DESCRIPTION Working papers generated throughout the course of business. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0008-670 
TITLE Bond Transcripts 
DESCRIPTION Bonds and coupons submitted by bond counsels to the State Treasurer regarding the issuance of long term bonds. 
RETENTION See comments 
COMMENTS Retain 5 years after maturity date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0009-670 
TITLE Bond Transfers Records 
DESCRIPTION Documents relating to a change in ownership by the bond investor. 
RETENTION See Comments 
COMMENTS Microfilm and retain hard copy for 7 years, then destroy. Retain microfilm permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0010-670 
TITLE Copies of Rejected Bonds 
DESCRIPTION Copies of bonds returned to the bond issuer for insufficient documentation. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18 
K.A.R. NUMBER 53-2-131 

SERIES ID 0012-670 
TITLE Monthly Accounting Transaction Records 
DESCRIPTION Copies of letters and payments listing the monthly accounting of bond transactions by a municipality and submitted to the State Treasurer to ensure payment. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 45-221(a)(30) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-131 

SERIES ID 0013-670 
TITLE Temporary Note Transcripts 
DESCRIPTION Temporary notes submitted by bond councelors to the State Treasurer regarding bonds issued for a short time. 
RETENTION See Comments 
COMMENTS Retain 4 years past the maturity date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-07-18  ; Revised 2013-07-11
K.A.R. NUMBER 53-2-131 

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