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Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-102 (Local Government Records. County Appraiser)

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Agency Number: 000-102
Local Government Records
County Appraiser

SERIES ID 0001-102 
TITLE Abatements/Exemptions Personal Property 
DESCRIPTION Shows name and address of owner, description and value of property exempted, and narrative justification for exemption or abatement. 
RETENTION See Comments 
COMMENTS Retain Exemptions until expiration or property is disposed of, then destroy. Retain Abatements 5 appraisal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0002-102 
TITLE Abatements/Exemptions Real Property 
DESCRIPTION Contains record of land and buildings exempt from taxation (burying grounds, public schoolhouses, public worships, public charity, home of the aged, and other public buildings) showing date exempted, parcel number, valuation, description, and location of tract and a narrative justification for the exemption or abatement. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0003-102 
TITLE Added Tax/Change Orders Personal Property and Real Property 
DESCRIPTION Contains a record of additions to, or deductions from, a property assessment because of a clerical error or other statutory authority or an order by the board of county commission, board of tax appeals, or court. Shows taxing district, property owner, description and value of property, additions, deductions, and reason for revision. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0004-102 
TITLE Agricultural Land Inventory Questionnaires 
DESCRIPTION Includes questions about Conservation Reserve Program (CRP). Contains information about a parcel devoted to agricultural purposes, gross income from agricultural purposes, anticipated gross, whether initial or renewal application, signature of owner, date and phone, applications number, parcel number, acres, and legal description. 
RETENTION See Comments 
COMMENTS Retain until annual update, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0005-102 
TITLE Annual Studies 
DESCRIPTION Studies of market conditions that will affect annual property values. Includes land, depreciation, neighborhood analysis and market modeling studies. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0006-102 
TITLE Appeals - County Appraiser 
DESCRIPTION Documents pertaining to appeals by property owners on valuation and/or classification of property. Includes appeal form, notice of meeting, documentation to support value, final decision and directions for further appeal. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years, or until resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0009-102 
TITLE Appeals - Small Claims Division 
DESCRIPTION Documents pertaining to appeals by property owners of decisions by the County Appraiser or Hearing Officer/Panel. Includes appeal form, notice of meeting and final decision. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0008-102 
TITLE Appeals - State Board of Tax Appeals 
DESCRIPTION Documents pertaining to appeals by property owners of decision by County Appraiser, County Hearing Officer/Panel or Small Claims Division. Includes name of property owner, county notice of value, appeal papers from county, address, time and place of hearing and final decision. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0007-102 
TITLE Appeals Hearing Officer/Panel 
DESCRIPTION Documents pertaining to appeals by property owners of the County Appraiser's final determination of valuation and/or classification of property. Includes appeal form, notice of meeting and final decision, correspondence and legal documents if appealed in court. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0010-102 
TITLE Appraisal Records - Cards 
DESCRIPTION Includes Property Record Cards and Map Work cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and services, topography, accessory buildings and improvements. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0011-102 
TITLE Appraisal Updates Documents 
DESCRIPTION Support documents pertaining to a particular appraisal. May include worksheets, Inventory Contents Sheets (ICS) and Comparable Sales Sheets. 
RETENTION See Comments 
COMMENTS If a permanent record, then archive. If not a permanent record, retain for 5 appraisal years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0006-102 
TITLE Assessment Appeals 
DESCRIPTION See Appeals - County Appraiser, appeals - County Hearing Officer/Panel, Appeals - State Board of Tax Appeals. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0011-102 
TITLE Assessment Worksheets 
DESCRIPTION See Appraisal Updates Documents. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0019-102 
TITLE Assessments, Notices of Change In 
DESCRIPTION See Change in Value Notices (CVN's). 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0012-102 
TITLE Attorney General's Opinions 
DESCRIPTION Opinions of the State Attorney General requested by the county. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0033-102 
TITLE Blueprints 
DESCRIPTION See Plans, Blueprints and Drawings. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0013-102 
TITLE Board of Tax Appeal Orders 
DESCRIPTION Orders issued by the Board of Tax Appeals to the County Appraiser concerning petitioners' requests for property adjustments and exemptions. 
RETENTION See Comments 
COMMENTS Retain Exemptions until expiration or property is disposed of, then destroy. Retain all others 5 appraisal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0014-102 
TITLE Boat Owners Lists/Registers 
DESCRIPTION Annual list from State Department of Wildlife and Parks of watercraft registered in the county. Includes owner's name and address, description of boat, motor and trailer, registration number and expiration date. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0015-102 
TITLE Bonds, Industrial Revenue and Economic Development 
DESCRIPTION Documents pertaining to property tax exemptions for Economic Development purposes (Industrial Revenue Bond and property exempt under Article 11, Section 13 of the Kansas Constitution). Includes applications, investigations, letters of intent, support documents and annual claim for exemption forms. 
RETENTION See Comments 
COMMENTS Retain 5 years after exemption expires, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0016-102 
TITLE Boundary Changes Documents 
DESCRIPTION Includes memos, filed notes and working papers concerning annexation and other proposed or actual boundary changes. 
RETENTION Permanent 
COMMENTS Office of origin. May be duplicated in other offices. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0017-102 
TITLE Building Permits 
DESCRIPTION Includes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. 
RETENTION Permanent 
COMMENTS Office of origin. May be duplicated in other offices. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0018-102 
TITLE Business Lists - Personal Property 
DESCRIPTION Annual list of business operating within the county provided by the Kansas Department of Revenue. Includes lists of businesses paying sales tax or unemployment insurance. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0037-102 
TITLE Certificates of Valuation 
DESCRIPTION See Real Estate Sales Validation Questionnaire. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0003-102 
TITLE Change Orders - Personal Property and Real Property 
DESCRIPTION See Added Tax/Change Orders - Personal Property and Real Property. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0019-102 
TITLE Changes in Value Notices (CVN's) Record of Notification - Real Property 
DESCRIPTION Contains notification of additions to, or deductions from the appraised value of real property. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0017-102 
TITLE Construction Files 
DESCRIPTION See Building Permits. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0020-102 
TITLE Court Proceedings Affection Property Taxation 
DESCRIPTION Working or reference files pertaining to court cases that may affect taxation levels in the county. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0002-102 
TITLE Exemptions 
DESCRIPTION See Abatements/Exemptions. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0021-102 
TITLE Field Books - Real Property 
DESCRIPTION Field books for real estate assessments, showing name of township or city, name and address of owner, legal description of property, number of acres improved or unimproved, total acreage, assessed value of acreage, value of improvements, total assessed value per acre, and remarks. 
RETENTION Permanent 
COMMENTS Office of origin. Obsolete record. May also be found in County Clerk's office. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0022-102 
TITLE Hearing Officer/Panel Orders 
DESCRIPTION Orders issued to the County Appraiser concerning petitioners' requests for adjustments in valuation and/or classification of property. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0006-102 
TITLE Informal Hearings County Appraiser 
DESCRIPTION See Appeals - County Appraiser. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0011-102 
TITLE Inventory Contents Sheet 
DESCRIPTION See Appraisal Updates Documents. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0023-102 
TITLE Lease Property Records 
DESCRIPTION Various records pertaining to assessments on and information about leased property in the county. Includes Leased Ground Assessment Notices, Leased Land Cards, and Leased Property Reports. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0011-102 
TITLE Map Work Cards 
DESCRIPTION See Appraisal Updates Documents. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0024-102 
TITLE Maps and Plats 
DESCRIPTION Atlases, plats, street maps, appraisal maps, etc. Generally shows parcels. 
RETENTION Permanent 
COMMENTS Office of origin. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0005-102 
TITLE Market Modeling Studies 
DESCRIPTION See Annual Studies. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0025-102 
TITLE Mobile/Manufactured Home Registrations 
DESCRIPTION Registrations for mobile/manufactured homes. Shows name of owner, mailing address, description of mobile/manufactured home, and date of purchase. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until delinquency resolved, then destroy. May be duplicated in other offices. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0026-102 
TITLE Motor Vehicle Registrations 
DESCRIPTION Registrations for vehicles not taxed at the time of registration. Includes non-highway vehicles, mopeds, and trucks registered with a gross vehicle weight of 16,000 lbs. or greater. Show name of owner, mailing address, description of vehicle or trailer, and date of purchase. 
RETENTION See Comments 
COMMENTS Retain until superseded or delinquency resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0030-102 
TITLE Oil and Gas Assessments 
DESCRIPTION See Personal Property Assessment Forms. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0027-102 
TITLE Oil and Gas Lease and Production Records 
DESCRIPTION Record of leases on oil and gas reserves. Lists lessor/lessee consideration, location/description of property, and terms of agreement. Also includes annual productivity of wells and reserves. 
RETENTION See Comments 
COMMENTS Retain "Production" totals 010 fisc yrs then destroy. "Sales" totals may be obtained from Kansas Department of Revenue (KDOR) Mineral Division or the Kansas Corporation Commission. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted under KSA 45-221(b) 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0028-102 
TITLE Owner/Operator Lists 
DESCRIPTION Statutory listing of all mobile/manufactured homes located in each mobile home park and all docked watercraft as provided by the owner, lessee or operator of each park or dock. Includes the name of the owner, mailing address, location, and description for each. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0006-102 
TITLE Payment Under Protest Appeals 
DESCRIPTION See Appeals - County Appraiser. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0029-102 
TITLE Personal Property Assessment Forms 
DESCRIPTION Annual listings of tangible personal property of individuals and corporations for each specified appraisal year. Listing includes name and mailing address of owner and an itemized list containing description and location of the filer's taxable personal property. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until delinquency is resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0031-102 
TITLE Personal Property Notices of Value 
DESCRIPTION Contains notification of property classification and appraisal value. Shows name of owner and mailing address, description and value of property appraised, county identification number and directions for appeal. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until delinquency is resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0030-102 
TITLE Personal Property Valuation Guides 
DESCRIPTION Valuation guides prescribed by the Division of Property Valuation for the purpose of valuing personal property for a specified appraisal year. 
RETENTION See Comments 
COMMENTS Retain 5 appraisal years or until delinquency is resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0032-102 
TITLE Photographs 
DESCRIPTION Includes aerial and other photographs. Also includes prints, negatives, slides, and digital images of property. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0033-102 
TITLE Plans, Blueprints, Drawings 
DESCRIPTION Engineering plans relating to assessable structures. 
RETENTION Permanent 
COMMENTS Office of origin. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0010-102 
TITLE Property Record Cards 
DESCRIPTION See Appraisal Records - Cards. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0034-102 
TITLE Ratio Records 
DESCRIPTION Records pertaining to ratio studies used to attain equitable property valuation levels throughout the state. Includes Ratio Study Reports and Appeals by County Appraiser and County Commissioners. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0035-102 
TITLE Real Estate Ownership - Lists and Indexes 
DESCRIPTION Report that lists number of houses, owners, acres, lots, and property values. 
RETENTION Permanent 
COMMENTS Office of origin. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0036-102 
TITLE Real Estate Sales Validation Questionnaire 
DESCRIPTION Contains the parcel identification and location of the property, name and address of the seller and purchases, sales price, date of sale, the classification and subclassification to which such property belongs, nature and circumstances peculiar to the sale, whether any personal property was included in the sale price, whether the purchaser assumed any mortgages or liens, loans, leases or taxes, the method of financing, whether any special assessments are levied against the property. 
RETENTION 005 appraisal yrs 
COMMENTS Office of origin. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 79-1437 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0037-102 
TITLE Real Estate Transfers 
DESCRIPTION Record of transfer of title to farmlands and city lots, showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration, and remarks. 
RETENTION Permanent 
COMMENTS Office of origin. May be duplicated in other offices. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0038-102 
TITLE Small Claims Division Orders 
DESCRIPTION Orders issued by the Small Claims Division to the County Appraiser concerning petitioners' requests for property adjustments. 
RETENTION 005 appraisal yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0019-102 
TITLE Valuation Notices 
DESCRIPTION See Change in Value Notices (CVN's) - Real Property, Personal Property Notice of Value. 
RETENTION  
DISPOSITION  
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

SERIES ID 0039-102 
TITLE Zoning Regulations 
DESCRIPTION Reference copies of county zoning regulations. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

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