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Kansas Records Retention Schedules

Results of Query:

Agency Code: 488 (Board of Optometry Examiners. )

Page 1 of 1 showing 9 records of 9 total, starting on record 1



Agency Number: 488-001
Board of Optometry Examiners

SERIES ID 0005-488 
TITLE Complaint and Hearing Files 
DESCRIPTION Documents related to complaints against optometrists received by the Board and investigations resulting from such complaints. 
RETENTION See Comments 
COMMENTS Retain 5 years after closing of case, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(14) 
APPROVED 2017-07-27 
K.A.R. NUMBER 53-2-091 

SERIES ID 0023-488 
TITLE Examination Application Files 
DESCRIPTION Letters sent to the Board of Optometry Examiners requesting examination information and the Board's reply. Files contain grades and transcripts. 
RETENTION See Comments 
COMMENTS If licensed, add to licensing file and retain accordingly. If not licensed, retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(6)(9), 20 U.S.C. 1232g 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0009-488 
TITLE Examination Creation Records 
DESCRIPTION Contains all records generated for the creation of the exam including the blank copy of the exam.  
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2017-07-27 
K.A.R. NUMBER 53-2-091 

SERIES ID 0008-488 
TITLE Examination Rosters 
DESCRIPTION Lists of applicants scheduled to take the licensing examinations or of individuals who took them. 
RETENTION 1 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2017-07-27 
K.A.R. NUMBER 53-2-091 

SERIES ID 0010-488 
TITLE Legal Case Files 
DESCRIPTION Variety of documents relating to legal proceedings involving the Board. Includes complaint and hearings files related to complaints against optometrists received by the Board and investigations resulting from such complaints.  
RETENTION See Comments 
COMMENTS Retain 5 years after case is closed, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS portions may be restricted per KSA 45-221(a), (2), (3), (6), (11), (14), (20), (25), (30). 
APPROVED 2017-07-27 
K.A.R. NUMBER 53-2-091 

SERIES ID 0011-488 
TITLE License Files 
DESCRIPTION Documents relating to applications received by the Board of Optometry for licenses to practice in the state. 
RETENTION See Comments 
COMMENTS Retain until no longer in practice plus 5 years then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(6)(9). 
APPROVED 2017-07-27 
K.A.R. NUMBER 53-2-091 

SERIES ID 0026-488 
TITLE National Board Records 
DESCRIPTION Scores received from the National Board of Optometry.  
RETENTION 5 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2017-07-27 
K.A.R. NUMBER  

SERIES ID 0027-488 
TITLE Non-COPE Continuing Education Records 
DESCRIPTION Records contain application for continuing education (CE) approval, outline/PowerPoint of CE and CV of instructors, and approval by the Board of Optometry Examiners that have not been approved by COPE (Council on Optometric Practitioner Education).  
RETENTION 5 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2017-07-27 
K.A.R. NUMBER  

SERIES ID 0025-488 
TITLE Reciprocity Licensing Application Files 
DESCRIPTION Information pertaining to persons in other states, or U.S. territories, requesting a reciprocity license to practice optometry in Kansas. Includes correspondence, application form, examination grades, etc. 
RETENTION See Comments 
COMMENTS If licensed, add to licensing file and retain accordingly. If not licensed, retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(6)(9) 
APPROVED 2017-07-27 
K.A.R. NUMBER 53-2-136 

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