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Kansas Records Retention Schedules

Results of Query:

Agency Code: 300 (Department of Commerce)

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Agency Number: 300-001
Department of Commerce
Office of the Secretary

SERIES ID 0103-000 
TITLE Speeches and Writings 
DESCRIPTION Notes, drafts, and final versions of office related speeches, articles, talks, and other formal public communications published or given at meetings and conferences. 
RETENTION See Comments 
COMMENTS Retain one copy of final version permanently, destroy all others. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0052-300 
TITLE Town Meeting Project Questionnaires 
DESCRIPTION Survey forms distributed to Kansas citizens attending town meetings related to health care reform and printed in newspapers that were used to gather raw data about Kansans views on health care issues. 
RETENTION See Comments 
COMMENTS Agency no longer in existence. Destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0011-300 
TITLE Working Files 
DESCRIPTION Reports, memoranda, and other documents relating to research and development activities for the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

Agency Number: 300-002
Department of Commerce
Workforce Development Division

SERIES ID 0054-300 
TITLE Alien Employment Certification Application Files 
DESCRIPTION Application forms and supporting documents relating to Department of Commerce's efforts to certify that an employer seeking to hire an alien employee cannot reasonably hire a U.S. citizen for the position. 
RETENTION See Comments 
COMMENTS Retain in office 2 federal years, transfer to the records center for 4 federal fiscal years, then transfer to the archives for sampling. 
DISPOSITION Archives 
RESTRICTIONS 29 CFR 97-42 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0067-300 
TITLE Applicant/Caseload Files - Wagner Peyser - Job Service 
DESCRIPTION Application and supporting documentation relating to the federal Wagner Peyser program which includes sub-delivery services to Migrant Seasonal Farm workers (MSFW) and Disabled Veterans' Outreach Program (DVOP). 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS PL 105-220; sect. 15 (H)(2) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0068-300 
TITLE Applicant/Caseload Files - Workforce Investment Program (WIA) 
DESCRIPTION Application and supporting documentation relating to individuals applying for enrollment in the Workforce Investment Program. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS PL 105-220 & CFR 69-400(d) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0070-300 
TITLE Complaint/Grievance Records - Reference Copies 
DESCRIPTION Copies of complaints filed by applicants/participants, employees or the general public concerning the program operations administered by the Department of Commerce. 
RETENTION 003 cldr yrs 
COMMENTS Legal Services retains the originals. 
DISPOSITION Destroy 
RESTRICTIONS PL 105-220; 20 CFR 69-400(d);PL 105-220, sec. 15(H)(2) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0071-300 
TITLE Contracts - Reference Copies 
DESCRIPTION Copies of legal agreements for the delivery of program services. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0053-300 
TITLE Federal Reports 
DESCRIPTION Copies of quarterly and annual reports submitted to the U.S. Department of Labor containing demographic statistics and other summary data relating to Employment and Training Programs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0079-300 
TITLE Participant Files 
DESCRIPTION Applications and supporting documentation used to enroll applicants in the federal Employment and Training Programs and used to monitor their status throughout their participation. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after the end of the program year and cleared of any audit findings, then shred. 
DISPOSITION Destroy 
RESTRICTIONS P.L. 105-220; C.F.R. 69-400(d); P.L. 105-220, sec. 15(H)(2) 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0087-000 
TITLE Procedures Manuals 
DESCRIPTION Original copies of agency procedures issued in a collective manual. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then transfer 1 copy to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0086-000 
TITLE Programs and Invitations 
DESCRIPTION Documents related to official agency functions. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0073-300 
TITLE State and Local Plans 
DESCRIPTION Approved State and Local Plans mandated by the federal Workforce Investment Act which establishes goals and objectives in the administration of employment and training programs. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0134-300 
TITLE Trade Adjustment Assistance (TAA) and Alternative Trade Adjustment Assistance (ATAA) Services and Benefits 
DESCRIPTION Application forms and supporting documents relating to TAA, TRA & ATAA Federal Programs. 
RETENTION See Comments 
COMMENTS Retain in office 2 federal fiscal years, transfer to the records center for 4 federal fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

SERIES ID 0084-300 
TITLE Work Opportunity and Welfare to Work Tax Credit Files 
DESCRIPTION File documentation maintained for federal tax credits to corporations as incentive to hire workers that will require training. 
RETENTION See Comments 
COMMENTS Retain in office 3 years, transfer to the records center for 2 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS P.L. 105-220, sec. 185(a)(4) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

Agency Number: 300-003
Department of Commerce
Trade Development Division

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

Agency Number: 300-007
Department of Commerce
Legal Services

SERIES ID 0009-300 
TITLE Audit Reports - Workforce Investment Act 
DESCRIPTION Results of audits conducted under the Single Audit Act of local, state, non-government entities of recipients of the federally funded Workforce Investment Act. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0062-300 
TITLE Complaint/Grievance Records 
DESCRIPTION Complaints filed by applicants, participants, employees, or the general public concerning programs operated by the Department of Commerce. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS P.L. 105-220; 20 CFR 69.400(d); P.L. 105-220, sec. 15 (H)(2) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0026-300 
TITLE Contracts - Non Program Services 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0026-300 
TITLE Contracts - Program Services 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0063-300 
TITLE Equal Employment Opportunity Workforce Investment Act Administration Files 
DESCRIPTION Documents relating to office compliance with laws and regulations concerning Equal Employment Opportunity plans to ensure compliance with the Workforce Investment Act. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0064-300 
TITLE Equal Employment Opportunity Workforce Investment Act Grievance Files 
DESCRIPTION Documents relating to employment discrimination charges made against an office and subsequent investigations. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(2)(4)(11)(25) & K.S.A. 64-32 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0065-300 
TITLE Incident Reports - Office of Inspector General 
DESCRIPTION Documents relating to alleged incidents filed under the federal Workforce Investment Act. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS 20 CFR sec. 667.630 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0066-300 
TITLE License Application Files - Kansas Athletic Commission 
DESCRIPTION Applications and supporting documentation relating to Kansas Athletic Commission event licenses. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0137-300 
TITLE Minutes - Kansas Athletic Commission 
DESCRIPTION Proceedings of regular or special meetings of committees, commissions, and other standing or ad hoc organizations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

SERIES ID 0138-300 
TITLE Receipts Record - Kansas Athletic Commission-Cash and Checks 
DESCRIPTION Records of cash and checks received by the agency: receipt slips, receipt books, receipt ledgers, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0139-300 
TITLE Subject Files - Kansas Athletic Commission 
DESCRIPTION Wide variety of documents relating to the Kansas Athletic Commission. Includes result sheets, ticket stubs and event videos. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-07-15 
K.A.R. NUMBER 53-2-164 

Agency Number: 300-008
Department of Commerce
Operations Division

SERIES ID 0075-300 
TITLE Accident Reports 
DESCRIPTION Documents relating to employee/program participant accidents occurring in, on, or around the office's facilities. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(3)(4) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0017-000 
TITLE Budget Requests and Appeals - Annual 
DESCRIPTION Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents. 
RETENTION 005 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0076-300 
TITLE Council Documentation Files 
DESCRIPTION Applications and supporting documentation related to the Local Board Composition as mandated by the federal Workforce Investment Act. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0020-000 
TITLE Kansas Quality Management (KQM) Files 
DESCRIPTION Variety of documents relating to the planning and implementation of KQM for the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, transfer to the records center 3 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0037-300 
TITLE Newsletters 
DESCRIPTION Internally produced newsletters distributed to inform a constituency about the activities of the agency. 
RETENTION See Comments 
COMMENTS Retain in office 1 calendar year, then transfer 2 copies to the archives, destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0092-000 
TITLE Purchase Orders - Internal 
DESCRIPTION Documents used by subordinate organizations to request purchases of goods and services through the agency central purchasing office. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0093-000 
TITLE Purchasing Records 
DESCRIPTION Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0121-000 
TITLE Vendor Files 
DESCRIPTION Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc. 
RETENTION 003 fisc yrs 
COMMENTS See Vouchers - Purchase, Purchasing Records, Bid Records, Contract, and Accounts Payable Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

Agency Number: 300-009
Department of Commerce
Business Development Division

Continuation of the Business Development Division started under the Dept. of Commerce and Housing.


SERIES ID 0017-300 
TITLE Main Street Program Files 
DESCRIPTION Correspondence, applications, newsletters, etc. relating to operations and functions of the Main Street program which assists communities in revitalizing downtown commercial districts. 
RETENTION See Comments 
COMMENTS Retain in office 3 years, transfer to the records center for 5 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18  ; Revised 2012-10-30
K.A.R. NUMBER 53-2-107 

SERIES ID 0006-300 
TITLE Subject Files 
DESCRIPTION Wide variety of documents relating to the administration and operation of the agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07  ; Revised 2012-10-30
K.A.R. NUMBER 53-2-098 

Agency Number: 300-010
Department of Commerce
Business and Community Development Division

Became the Business and Community Development Division when Rural Development Division merged with Business Development Division.


SERIES ID 0136-300 
TITLE American Recovery and Reinvestment Act (ARRA) Community Development Block Grant Fiscal Files 
DESCRIPTION Vouchers, receipts, financial worksheets, etc. relating to financial reporting by recipients of community development block grants as required by federal regulations. 
RETENTION See Comments 
COMMENTS Retain 3 years after community development block grant year has closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS 24 CFR Subtitle A part 85 (85.42) 
APPROVED 2010-07-15  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-164 

SERIES ID 0135-300 
TITLE American Recovery and Reinvestment Act (ARRA) Grant Files - Kansas Small Cities Community Development Block Grant 
DESCRIPTION Variety of documents dealing with applications for federally funded planning, community improvement projects, and economic development grants and the implementation of those awarded. 
RETENTION See Comments 
COMMENTS Retain 5 years after the end of the grant period, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2010-07-15  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-164 

SERIES ID 0133-300 
TITLE Community Development Block Grant Fiscal Files 
DESCRIPTION Vouchers, receipts, financial worksheets, etc. relating to financial reporting by recipients of community development block grants as required by federal regulations. 
RETENTION See Comments 
COMMENTS Retain 3 years after community development block grant year has closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS 24 CFR Subtitle A part 85 (85.42) 
APPROVED 2007-05-16  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-151 

SERIES ID 0074-300 
TITLE Community Service Tax Credit Program 
DESCRIPTION Documents relating to the Community Tax Credit Program which provides tax credits to eligible non-stock, non-profit and/or IRS ruling 501(c) 3 organizations. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-147 

SERIES ID 0072-300 
TITLE Disadvantaged Business Enterprise (DBE) Certifications 
DESCRIPTION Certification of Kansas corporations owned by women and/or minorities demonstrating eligibility for tax credits. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS 49 CFR 26.109 
APPROVED 2006-04-13  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-147 

SERIES ID 0012-300 
TITLE Enterprise Zone Program Files 
DESCRIPTION Applications and supporting documentation relating to the creation of enterprise zones within cities and counties to promote and stimulate economic growth. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-10-07  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-098 

SERIES ID 0023-300 
TITLE Grant Files - Kansas Small Cities Community Development Block Grant 
DESCRIPTION Variety of documents dealing with applications for federally funded planning, community improvement projects, and economic development grants and the implementation of those awarded. 
RETENTION See Comments 
COMMENTS Retain 5 years after the end of the grant period, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-107 

SERIES ID 0077-300 
TITLE High Performance Incentive Program (HPIP) Files 
DESCRIPTION Applications and supporting documentation submitted by a business to the Department of Commerce seeking investment tax credits for investments. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-147 

SERIES ID 0013-300 
TITLE Kansas Cavalry Files 
DESCRIPTION Documents relating to the activities of the Kansas Cavalry which was established as a not-for profit organization of businessmen and women to work with the division to promote business growth. 
RETENTION See Comments 
COMMENTS Retain in office 2 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-107 

SERIES ID 0078-300 
TITLE Kansas Opportunity Economic Incentive Fund Files 
DESCRIPTION Applications and supporting documentation relating to a program designed to provide loans for projects that create or maintain jobs and invest new capital in the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-147 

SERIES ID 0019-300 
TITLE PRIDE Project Files 
DESCRIPTION Documents relating to the operations of the Programming Resources with Initiative for Development Effectiveness (PRIDE) program which aids communities in carrying out total community improvements. 
RETENTION See Comments 
COMMENTS Retain in office 2 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-107 

Agency Number: 300-011
Department of Commerce
Creative Arts Industries Commission

Created from the merger of the Kansas Arts Commission and the Film Commission. As of 2012, under the Business and Community Development Division.


SERIES ID 0001-359 
TITLE Artists' Resume Files 
DESCRIPTION Documents submitted by artists describing their work which the Arts Commission uses to refer interested parties to particular artists. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0002-359 
TITLE Arts in Education Program Files 
DESCRIPTION Documents relating to the function and management of the Arts in Education program which provides grants for artists in residence in schools and other arts education projects. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0003-359 
TITLE Audit Reports 
DESCRIPTION Results of audits conducted on the not-for-profit organizations which have applied for grants through the Arts Commission to verify financial condition and need. 
RETENTION 005 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0008-359 
TITLE Design Arts Consultants Pool Roster 
DESCRIPTION A roster of design arts professionals available to consult with community organizations to address graphic design and arts facility design issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0010-359 
TITLE Governor's Art Awards Files 
DESCRIPTION Variety of documents relating to the yearly nominations and final selections of the Governor's Art Awards which honor artists who best represent the various arts in Kansas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then interfile in the individual artist's resume file. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0011-359 
TITLE Grant Files - Funded 
DESCRIPTION Variety of documents relating to applications for Arts Commission grants and to the implementation of those awarded. 
RETENTION See Comments 
COMMENTS Retain in office 3 years, then transfer to the records center for 2 years. Transfer original applications and annual and final performance reports to the archives, destroy remaining documents. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0012-359 
TITLE Grant Files - Special Projects 
DESCRIPTION Documents dealing with applications for Arts Commission grants for special projects and the implementation of those awarded. 
RETENTION See Comments 
COMMENTS Retain 5 years after end of grant period, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0013-359 
TITLE History Files 
DESCRIPTION Wide variety of documents relating to issues which are of concern to the commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-095 

SERIES ID 0014-359 
TITLE Incorporation Papers for Not-for-Profit Organizations 
DESCRIPTION Documents relating to the verification of the not-for-profit status of organizations applying for grants through the Art Commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0015-359 
TITLE Kansas Capitol Dome Sculpture Project Files 
DESCRIPTION Applications, correspondence, and other documents relating to the project to place a sculpture on the capitol dome. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-095 

SERIES ID 0016-359 
TITLE Kansas Touring Program Files 
DESCRIPTION Documents relating to the formulation and implementation of the Kansas Touring Program's administrative policies and procedures. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0017-359 
TITLE Kansas Touring Program Information Files 
DESCRIPTION Documents containing background and related information on the professional touring companies and individual artists participating in the Kansas Touring Program. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0018-359 
TITLE Kansas Touring Program Proposal Files 
DESCRIPTION Proposals submitted to the Arts Commission by professional performing companies and individual artists interested in a three year appointment as a participant in the Kansas Touring Program. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0024-359 
TITLE Professional Development Files - Executive Director 
DESCRIPTION Agendas, notes, handouts, etc. relating to annual and special conferences and meetings attended by executive director and sponsored to provide professional development. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08  ; Revised 2012-11-16
K.A.R. NUMBER 53-2-109 

SERIES ID 0029-359 
TITLE Subject Files - Executive Director 
DESCRIPTION Wide variety of documents relating to the administration and operation of the commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

SERIES ID 0030-359 
TITLE Subject Files - Kansas Touring Program Director 
DESCRIPTION Wide variety of documents relating to the faction and management of the Kansas touring program. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-01-14  ; Revised 2012-12-05
K.A.R. NUMBER 53-2-095 

Agency Number: 300-XXX
Department of Commerce
Multiple subunits/Subunit not defined

SERIES ID 0140-300 
TITLE Fiscal Records Related to Grants 
DESCRIPTION General records maintained by the Kansas Department of Commerce regarding financial receipts and expenditures and for travel, normally used to monitor, manage, and verify federal program grant expenditures, as required to meet federal audit requirements. 
RETENTION 010 fisc yrs 
COMMENTS This series contains only internal documents. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

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