Kansas Records Retention Schedules

Results of Query:

Search Type: State Records
KAR Number: 53-2-180

Page 1 of 1 showing 14 records of 14 total, starting on record 1

Agency Number: 055-003
Animal Health Department
Disease Control

SERIES ID	0034-055
TITLE	Livestock Market Charts
DESCRIPTION	Form and supporting documentation completed by a veterinarian on blood test conducted on all livestock to ensure the health of each animal before sale.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01 ; Revised 2014-05-06
K.A.R. NUMBER	53-2-180

Agency Number: 288-002
Kansas State Historical Society
State Archives Division

Prior to 2013, known as Library and Archives Division.

SERIES ID	0459-288
TITLE	Kansas Places reference system
DESCRIPTION	Series of reference databases providing information about places located in Kansas, prepared to assist historians, genealogists, and other researchers. Includes but is not limited to county histories; indexes of "Dead Towns" in Kansas, Kansas cities and townships, locations of cemeteries, locations of post offices; and other information transcribed or compiled by Kansas Historical Society staff and volunteers.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0460-288
TITLE	Patron Registration Database
DESCRIPTION	Database generated on patrons who register to use the reference services at the Kansas Historical Society.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(23)
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

Agency Number: 288-XXX
Kansas State Historical Society
Multiple subunits/subunit not defined

SERIES ID	0458-288
TITLE	Collections Management System
DESCRIPTION	Set of applications designed to manage the diverse paper-based, audio-visual, and three-dimensional collections of the Kansas State Archives, Research Collections, and Kansas Museum of History by providing a centralized repository of information about their physical and intellectual content, location, and condition.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	K.S.A. 45-221(a)(7)(8)
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

Agency Number: 531-001
Board of Pharmacy

SERIES ID	0009-531
TITLE	Drug Destruction Inventories
DESCRIPTION	Includes U.S. Drug Enforcement Agency Form with detailed inventory list of controlled substance drugs that a registrant is surrendering.
RETENTION	See comments
COMMENTS	Original is sent to U.S. Drug Enforcement Agency; Kansas Board of Pharmacy does not keep copies. If any copies are made, destroy once originals are sent to the U.S. D.E.A.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0043-531
TITLE	Legal Summary Orders for Complaint or Disciplinary Cases
DESCRIPTION	Legal summary order documents issued to pharmacists, technicians, pharmacies, and other businesses by the Kansas Board of Pharmacy showing the disciplinary action taken on investigations and complaints that resulted in a violation.
RETENTION	Permanent
COMMENTS	Orders are publicly available on Board of Pharmacy website pursuant to USC 552A and K.S.A. 45-221; see also 0006-531, Complaint Case Files/Disciplinary Orders for complete records of investigations.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0038-531
TITLE	Surrendered Pharmacist Registration (or license) Certificates
DESCRIPTION	Original wall certificates issued to Pharmacists that have been surrendered and returned to the Kansas Board of Pharmacy.
RETENTION	002 cldr yrs
COMMENTS	Retain on-site at Board of Pharmacy for 2 years and then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

Agency Number: 671-001
Pooled Money Investment Board

SERIES ID	0043-671
TITLE	Agricultural Production Loan Program
DESCRIPTION	Record of payments by Kansas banks and memos to the State Treasurer's Office (STO) Cashier.
RETENTION	010 fisc years
COMMENTS	This program is managed through the State Treasurer's Office.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 75-3520(a)(1)
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0044-671
TITLE	Audit workpapers
DESCRIPTION	Documentation compiled for auditors.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0045-671
TITLE	Cash Balance Worksheets
DESCRIPTION	Worksheet used to determine funds to be invested in repurchase agreements.
RETENTION	006 months
COMMENTS	State Treasurer's Office maintains the official cash balance worksheets.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0046-671
TITLE	Home Loan Deposit Program
DESCRIPTION	Record of payments by Kansas banks and memos to State Treasurer's Office (STO) Cashier.
RETENTION	022 fisc years
COMMENTS	This program is managed through the State Treasurer's Office.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 75-3520(a)(1)
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0047-671
TITLE	Reconcilitations to Centralized Accounting System
DESCRIPTION	Reconciliations of the Pooled Money Investment Portfolio (PMIP) Fee Fund, Municipal Investment Pool (MIP), and interest accounts to the Kansas enterprise accounting and financial reporting system.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0050-671
TITLE	Trading Blotters
DESCRIPTION	Internal report that summarizes daily investment activity.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

Agency Number: 700-001
Kansas Board of Veterinary Examiners

SERIES ID	0011-700
TITLE	License Renewal Files
DESCRIPTION	Form annually submitted by veterinarians to renew their license to practice veterinary medicine in the state of Kansas, as required by K.S.A. 47-829.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01 ; Revised 2017-04-13
K.A.R. NUMBER	53-2-180