Kansas Records Retention Schedules

Results of Query:

Search Type: State Records
KAR Number: 53-2-186

Page 1 of 1 showing 42 records of 42 total, starting on record 1

Agency Number: 046-001
Department of Agriculture
Office of the Secretary
Fiscal Operations

SERIES ID	0317-046
TITLE	Regulated Entities Audit Reports
DESCRIPTION	Audit reports, supporting documentation, and correspondence, including final audit reports, working documents, fee and penalty calculations, accounting practices, and business records relating to audits of regulated entities.
RETENTION	010 fisc yrs
COMMENTS	Records related to any audit leading to an evidentiary hearing will be retained in the Legal Division under 0311-046, Appeal Files.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted pursuant to K.S.A. 45-221(a)(1), (2), (11), (20), (25), (30), (31); K.S.A. 45-221(b).
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 046-004
Department of Agriculture
Grain Warehouse Program

SERIES ID	0094-046
TITLE	Felonious or Adverse Nature Grain Elevator Files
DESCRIPTION	Documents relating to the grain elevator companies that have been in violation of statutes or regulations.
RETENTION	010 cldr yrs
COMMENTS	Retain for 010 calendar years in hardcopy or digital format, then offer to State Archives. If not accepted by archives, destroy.
DISPOSITION	See comments
RESTRICTIONS	KSA 34-251
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-001
Department of Health and Environment
Administration
Legal Services

SERIES ID	0177-264
TITLE	Case Files
DESCRIPTION	Documents relating to case files including: correspondence, pleadings, transcripts, pictures, attorney work papers, complaints, etc.
RETENTION	007 cldr years post closure
COMMENTS	Transfer significant cases as determined by the agency in consultation with the state archives staff to the archives. Destroy all others.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted per K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(10)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426.
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0180-264
TITLE	Desk Reference Files
DESCRIPTION	Convenience aggregations of legal reference materials.
RETENTION	Retain until no longer useful, or superseded
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0176-264
TITLE	General Bureau Information Files
DESCRIPTION	Variety of documents dealing with information about specific bureaus in the department including: memoranda, letters, etc.
RETENTION	Until superseded or no longer useful
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-001
Department of Health and Environment
Administration
Secretary's Office

SERIES ID	0188-264
TITLE	Health and Environment Case Files
DESCRIPTION	Reference copies of documents of case files. Contents include: information concerning cases, letters, attorney's notes, correspondence, etc.
RETENTION	Until Case is Closed
COMMENTS	Original Documents are held under 0177-264
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(10)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426.
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air

SERIES ID	0446-264
TITLE	Asbestos Files
DESCRIPTION	Documents used to verify and justify actions concerning initial and annual renewal licensing of businesses, as well as public agencies, to engage in asbestos abatement work. Includes permits and correspondence, notification forms and project inspection documents.
RETENTION	003 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0448-264
TITLE	Asbestos Program Files
DESCRIPTION	Policy and procedure documents regarding administration of asbestos program includes: respiratory protection, training, certification, inspection, etc.
RETENTION	003 Calendar Years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0449-264
TITLE	Asbestos Worker Certification Files
DESCRIPTION	Documents used to verify and justify actions concerning initial and annual renewal of certification of persons as either asbestos abatement workers or supervisors.
RETENTION	003 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	Portions per KSA 45-221(a)(3)
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0413-264
TITLE	Facility Files
DESCRIPTION	Variety of documents relating to facilities including: permits, inspection reports, investigations, reports to federal agencies and working files.
RETENTION	003 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0423-264
TITLE	Municipal Air Quality Files
DESCRIPTION	Records related to general and specific air quality issues in individual Kansas cities and/or counties includes: correspondence, publications, applications, reports, inspections, and monitoring, and related documents.
RETENTION	003 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0430-264
TITLE	Open Burning Permit Files
DESCRIPTION	Documents related to requests for permits to perform open burnings, to the review of those requests, and to the enforcement of associated laws and regulations.
RETENTION	003 cldr yrs
COMMENTS	Transfer significant files as determined by the agency staff in collaboration with state archives staff. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services

SERIES ID	0615-264
TITLE	Data Requests
DESCRIPTION	Correspondence, memos, reports, etc.. related to requests for water quality information stored on the EPA STORET computer system.
RETENTION	020 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Remediation

SERIES ID	0454-264
TITLE	Environmental Site File
DESCRIPTION	Records related to the investigation and remediation of environmentally contaminated sites, including investigations reports, background research, environmental and other agreements, and supporting documentation including: maps, superfund material, monitoring records, and analytic data.
RETENTION	030 Calendar Years after site closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0456-264
TITLE	Leaking Tank Files
DESCRIPTION	Records related to the investigation and remediation of environmental contaminated tank sites. These may include: investigation reports, background research, environmental and other agreements, and supporting documentation.
RETENTION	030 Calendar years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Waste Management

SERIES ID	0577-264
TITLE	Hazardous Waste Generator Files
DESCRIPTION	Correspondence, generator and inspection reports, and other documents relating to efforts to monitor generators of hazardous waste (ex: refinery) to ensure compliance with federal and state statutes and regulations.
RETENTION	010 cldr yrs
COMMENTS	Purge materials other than reports. Transfer reports to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0580-264
TITLE	Hazardous Waste Resource Conservation and Recovery Act (RCRA) Groundwater Files
DESCRIPTION	Documents relating to monitoring of hazardous waste facility groundwater during operations and for 30 yrs after closure as required by RCRA Title C: Sampling and analysis plan, reports, etc.
RETENTION	030 Calendar Years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0579-264
TITLE	Hazardous Waste Statistical Data
DESCRIPTION	Data submitted annually by facilities generating, treating, storing, and/or disposing of hazardous waste that summarize the quantity, chemical composition, type, and methods of managing the waste.
RETENTION	007 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0596-264
TITLE	Mausoleum Creation Permits
DESCRIPTION	Permit applications, permits, correspondence, and other documents relating to the issuance of permits for the construction of mausoleums or vaults to ensure that the structure will be sound and maintain the sanitation of surrounding environment.
RETENTION	010 cldr yrs
COMMENTS	Purge files of transactional material. Transfer remaining file to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0584-264
TITLE	Solid Waste Facility Permits
DESCRIPTION	Permit applications, correspondence, inspection reports, and other documents relating to efforts to monitor solid waste activities to ensure compliance with state statutes (65-3407 and 65-3410) and regulations.
RETENTION	030 Calendar Years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0581-264
TITLE	Solid Waste Resource Conservation and Recovery Act (RCRA) Groundwater Files
DESCRIPTION	Documents relating to monitoring of solid waste facility groundwater during operations and after closure as required by RCRA Title D: Sampling and analysis plan, reports, and related records.
RETENTION	030 Calendar Years after closure
COMMENTS	.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0578-264
TITLE	Treatment, Storage, and Disposal Facility Files
DESCRIPTION	Permits, correspondence, and other documents relating to the monitoring of facilities involved in hazardous waste treatment, storage, and disposal.
RETENTION	005 Calendar years after notification of closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0585-264
TITLE	Waste Tire Files
DESCRIPTION	Permits, correspondence, reports, and other documents relating to the monitoring of waste tire processing and collection facilities to ensure compliance with tire disposal and reclamation regulations.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water

SERIES ID	0691-264
TITLE	Bio-Screening Program Records
DESCRIPTION	Documents regarding the screening, analysis, and impact assessment of municipal and industrial waste water on aquatic life: correspondence, reports, notes, and related records.
RETENTION	020 Calendar Years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0650-264
TITLE	Data Analysis Records
DESCRIPTION	Documents that represent efforts to analyze, interpret, and give greater meaning to Kansas Biological System data to facilitate preparation of program development reports.
RETENTION	Published in final report
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0651-264
TITLE	Fish Consumption Advisory Files
DESCRIPTION	Documents relating to fish filet samples taken to assess the human health risks of eating fish from certain sites in Kansas and to the issuance of fish consumption advisories when necessary.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0477-264
TITLE	Fish Tissue Advisory Files
DESCRIPTION	Records related to development of health advisory notices for issuance to the public concerning the consumption of fish: correspondence, press releases, maps, data sheets, reports, and related records.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal - if not accepted, then destory.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0479-264
TITLE	Geographic Information Database System
DESCRIPTION	Computerized mapping system used to provide geographic information for water quality assessment operations.
RETENTION	010 cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0700-264
TITLE	Intensive Water Quality Survey Records
DESCRIPTION	Documents related to intensive surveys of specific water sources not normally monitored on a regular basis: correspondence, interim reports, field data sheets, notes, final reports, and related records.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0622-264
TITLE	Kansas Water Quality Assessment Report (305(b) Report) Files
DESCRIPTION	Report submitted to the U.S. Environmental Protection Agency every two years summarizing water quality in Kansas and the state's efforts to monitor and regulate water quality. Includes data and other supporting information used in preparing the report.
RETENTION	020 Calendar Years
COMMENTS	Send final report to archives, all other material may be destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0484-264
TITLE	Lake Water Quality Data Files
DESCRIPTION	Records regarding water quality for various lakes in Kansas: correspondence, data sheets, reports, publications, notes, maps, and related records
RETENTION	020 cldr yrs
COMMENTS	Much of this information is also found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0711-264
TITLE	Pesticide Records- Interagency with Department of Agriculture
DESCRIPTION	Documents concerning inter-action between the section and the Board of Agriculture in regards to pesticides and water quality: correspondence, notes, proposed memoranda of agreement, and related records.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0493-264
TITLE	Reports - Lake Water Quality
DESCRIPTION	Summary reports regarding lake water quality compiled from water sampling and laboratory analyses.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0655-264
TITLE	Stream Biological Monitoring Files
DESCRIPTION	Field collection, sample identification, and habitat development forms relating to water samples collected at network sites visited annually to monitor compliance with water quality standards.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0499-264
TITLE	Stream Flow Rating Curve Charts
DESCRIPTION	Charts supplied by the Kansas Geologic Survey which plot the flow of streams by "gauge height" and "discharge."
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0501-264
TITLE	Surface Water Quality Standards Records
DESCRIPTION	Documents concerning the development and modification of water quality standards for the state: correspondence, reports, drafts, notes, hearing rosters, agendas, minutes, and reference materials.
RETENTION	025 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0628-264
TITLE	Watershed Land Use Delineation Maps
DESCRIPTION	Annotated USGS topographical maps containing color coded land use data on watersheds which are part of the monitoring network.
RETENTION	020 Cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0603-264
TITLE	Water Well Reports
DESCRIPTION	Reports submitted by applicants for all wells constructed, which is required to ensure compliance with health and safety regulations.
RETENTION	010 cldr yrs after facility closure
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-004
Department of Health and Environment
Division of Health and Environmental Laboratories

SERIES ID	0403-264
TITLE	Clinical Laboratory Records
DESCRIPTION	Laboratory logs of results of laboratory tests and laboratory activity includes: quality control of media, specimen logsheets with laboratory numbers and patient names, etc. Does NOT apply to neo-natal.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0404-264
TITLE	Environmental Laboratory Certification Records
DESCRIPTION	Applications and annual renewal certificates, etc. relating to all laboratories certified in the Environmental Division certification program.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0573-264
TITLE	Environmental Laboratory Records
DESCRIPTION	Results of laboratory tests conducted on a variety of environmental samples which are used for monitoring public water supplies and ambient water quality to ensure compliance with standards.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0570-264
TITLE	Neonatal Screening/Environmental Toxicology Laboratory records
DESCRIPTION	Submission forms and reports of analysis, including any amended reports, regarding newborn screening performed by the KDHE laboratory on individually identifiable newborns.
RETENTION	021 cldr years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186