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Kansas Records Retention Schedules

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Search Type: State Records
KAR Number: 53-2-189

Page 1 of 1 showing 28 records of 28 total, starting on record 1

Agency Number: 143-040
State Corporation Commission
Transportation Division

SERIES ID 0221-143 
TITLE Annual Reports - Motor Carriers 
DESCRIPTION Annual reports submitted to the Kansas Corporation Commission by motor carriers authorized to operate in Kansas for the transportation of household goods. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0430-143 
TITLE Driver Qualification Waivers 
DESCRIPTION Waivers submitted by drivers to the Kansas Corporation Commission providing for drivers with certain physical disabilities to qualify for a commercial driver's license (CDL). 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0428-143 
TITLE Insurance Cancellation Orders 
DESCRIPTION Orders issued by KCC regarding the suspending, revoking, or reinstating of motor carrier?s authority to operate in the state of Kansas based upon current status of motor carrier's insurance. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0427-143 
TITLE Kansas Corporation Commission (KCC) Authority Cancellations 
DESCRIPTION Orders issued by the KCC cancelling a motor carrier's requested name change that would result in a carrier's operating authority not complying with statutory requirements. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0426-143 
TITLE Motor Carrier Safety Class Attendance Sheets 
DESCRIPTION Lists recording each person who attended a safety class and the date attended. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0242-143 
TITLE Tariff Files 
DESCRIPTION Printed rate schedules, informal applications and other documents submitted to the Kansas Corporation Commission by household goods and passenger motor carriers authorized to operate in Kansas. 
RETENTION See Comments 
COMMENTS Retain 3 years after superseded by new tariff or cancellation of authority, scan, then destroy hard copies. Retain PDF scans 10 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 143-040
State Corporation Commission
Transportation Division
Motor Carrier Section

SERIES ID 0219-143 
TITLE Active Motor Carrier Insurance--Property, Liability, and Cancellation (H. E. & K.) 
DESCRIPTION Certificates of insurance and cancellations received from companies ensuring that motor carriers have active authority to operate in Kansas. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0226-143 
TITLE Motor Carrier Applications - Dismissed or Denied 
DESCRIPTION Applications and other documents related to motor carriers seeking authority to operate in Kansas that were dismissed or denied by the Commission. 
RETENTION Retain 45 days after dismissed or denied. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 143-040
State Corporation Commission
Transportation Division
Safety and Compliance Section

SERIES ID 0229-143 
TITLE Motor Carrier Complaint Files 
DESCRIPTION Complaints received by the Kansas Corporation Commission involving a motor carrier or railroad authorized to operate in Kansas. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Waste Management

SERIES ID 0597-264 
TITLE Waste Collection Truck Tipping Fee Files 
DESCRIPTION Documents relating to the administration and collection of tipping fees assessed on each ton of solid waste disposed of at any solid waste disposal area.  
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water

SERIES ID 0514-264 
TITLE Consulting Engineers' Reports 
DESCRIPTION Reports submitted by consulting engineers to the department on behalf of water treatment plants prior to major changes in the treatment process that provide a historical summary of plant operations. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Community Health Systems

SERIES ID 0269-264 
TITLE Emergency Preparedness Files 
DESCRIPTION Documents generated by or relative to the department's radiological emergency preparedness and response plan. 
RETENTION Until Plan is Superseded 
COMMENTS Contact the State Archives for appraisal. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0270-264 
TITLE Environmental Surveillance program Files 
DESCRIPTION Documents generated by or relative to the department's radiation environmental surveillance programs that are compiled into an annual report that is available on the bureau website. 
RETENTION 001 cldr year after publication 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0410-264 
TITLE Radioactive Materials License Files 
DESCRIPTION Documents relating to the radioactive material license applications, approval/denial forms, inspection reports, and compliance records. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 65-5701 et seq 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0274-264 
TITLE Radon Activity Files 
DESCRIPTION Documents arranged by site location that are generated by or relative to the agency's radon activities including: correspondence, guidance, survey results, investigation reports, and related documents. 
RETENTION 010 cldr years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Disease Control & Prevention

SERIES ID 0743-264 
TITLE Active Tuberculosis (TB) Case Management Files 
DESCRIPTION Files containing various notes, records, and other documents related to the direct case management activities of an active case, including identifying and confidential medical information. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3)(30); HIPAA Privacy Rule, 45 CFR Parts 160 & 164 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0246-264 
TITLE AIDS Disease Registry 
DESCRIPTION Index of patient files used to maintain surveillance of the AIDS disease in the state of Kansas 
RETENTION 005 cldr yrs post final contact 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(3)(30) and HIPAA Privacy Rule, 45 CFR Parts 160 and 164 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Family Health

SERIES ID 0761-264 
TITLE Local Agencies Payment Files 
DESCRIPTION Payment vouchers, reports, and other records documenting payments to local county health departments. 
RETENTION 004 fisc yrs 
COMMENTS Retention Period is to meet federal requirements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 331-000
Insurance Department
All Divisions

SERIES ID 0003-331 
TITLE Approved Applications for Certificate of Authority and Certificates of Authority 
DESCRIPTION Application, license, correspondence, and other documents relating to an insurance company's application to conduct business in Kansas that has been approved by the Kansas Insurance Department. 
RETENTION 100 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22  ; Revised 2016-01-21
K.A.R. NUMBER 53-2-189 
SERIES ID 0005-331 
TITLE Articles of Incorporation and By-laws (Foreign & Domestic) 
DESCRIPTION Articles of incorporation and by-laws of foreign and domestic insurance companies authorized to do business in Kansas. 
RETENTION 100 cldr yrs 
COMMENTS Record copy for domestic companies is retained in Secretary of State's office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 
SERIES ID 0020-331 
TITLE Tax and Fee Forms 
DESCRIPTION Tax statements that insurance companies doing business in Kansas must file annually for the purpose of computing proper amounts of taxes and fees owed to this state, along with related correspondence. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 331-008
Insurance Department
Property and Casualty Division

10/22/2010: Changed from "Fire and Casualty".

SERIES ID 0051-331 
TITLE Company Files - Suspended 
DESCRIPTION Specimen policies, rates, correspondence, and other documents relating to fire and casualty insurance companies whose certificate of authority to transact business in Kansas has been suspended. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

Agency Number: 331-013
Insurance Department
Securities Commissioner

Formerly independent office, became part of Insurance Department under Senate Bill 23, 2017. Superseded and obsolete series may be listed under agency code 625-001.

SERIES ID 0112-331 
TITLE Broker-dealer and Investment Adviser Files 
DESCRIPTION Applications, financial statements, correspondence, certificates, and other documents required for broker-dealers and investment advisers to engage in business in Kansas. 
RETENTION See Comments 
COMMENTS Retain until inactive, transfer to offsite storage for 5 years, and then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 17-12a607(b); K.S.A. 45-221(a)(14)(20)(30).  
APPROVED 2015-10-22  ; Revised 2017-07-03
K.A.R. NUMBER 53-2-189 
SERIES ID 0108-331 
TITLE Exemption Notice Filing Records 
DESCRIPTION Notice forms, other than Form NF (the Uniform Investment Company Notice Filing form), or other documents filed by issuers to claim exemptions from registration as required by statutes and regulations. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22  ; Revised 2017-07-03
K.A.R. NUMBER 53-2-189 
SERIES ID 0107-331 
TITLE Land Sales Registration Records 
DESCRIPTION Applications, correspondence, description of lands, etc. relating to the registration of companies and individuals wishing to sell undeveloped land to Kansans pursuant to the Uniform Land Sales Practices Act (ULSPA). NOTE: the ULSPA was repealed as of July 1, 2014 and therefore this retention schedule entry will be phased out when all records have been destroyed. 
RETENTION All records can be destroyed July 1, 2019. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-20  ; Revised 2017-07-03
K.A.R. NUMBER 53-2-189 
SERIES ID 0111-331 
TITLE Mutual Fund and Unit Investment Trust Files 
DESCRIPTION Notice Filings on form NF, correspondence, and termination letters relating to the offer and sale of mutual fund and unit investment trust (UIT) securities. 
RETENTION 001 yr after termination or expiration 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22  ; Revised 2017-07-03
K.A.R. NUMBER 53-2-189 
SERIES ID 0113-331 
TITLE Securities Registration files 
DESCRIPTION Applications, correspondence, notices of sales, and supporting documentation relating to the registration of securities. 
RETENTION See Comments 
COMMENTS Retain in office until inactive, transfer to offsite storage for 5 years, then destroy except for Kansas issuers, which will be transferred to the State Archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-10-22  ; Revised 2017-07-03
K.A.R. NUMBER 53-2-189 

Agency Number: 565-005
Department of Revenue
Division of Vehicles

SERIES ID 0198-565 
TITLE Commercial Drivers' License skills test scores 
DESCRIPTION Score sheets for individuals' commercial drivers' licenses (CDL) exams. Includes information regarding applicant's name, driver's license number, vehicle information, tag number, and examiner's name. 
RETENTION 003 yrs from date of exam 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(9) 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

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