Kansas Records Retention Schedules

Results of Query:

Agency Code: 694-004 (Kansas Commission on Veterans Affairs. Field Service Offices)

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Agency Number: 694-004
Kansas Commission on Veterans Affairs
Field Service Offices

SERIES ID	0142-694
TITLE	Correspondence - Agencies
DESCRIPTION	Correspondence and memoranda received from agency central office concerning full range of office activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful and then destroy. Duplicative of materials at agency central office already scheduled for eventual transfer to archives.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0147-694
TITLE	Employee Traffic Reports - Daily
DESCRIPTION	Daily log to record interactions of employees with individuals and organizations outside the agency. Summarized monthly in Employee Traffic Report, Monthly.
RETENTION	002 cldr yrs
COMMENTS	Also known as "Interviews and Phone Calls," or "Daily Contact Report."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0148-694
TITLE	Employee Traffic Reports - Monthly
DESCRIPTION	Copies of monthly reports submitted to agency central office regarding all interactions by office employees with individuals and organizations outside the agency.
RETENTION	002 cldr yrs
COMMENTS	Duplicate of series maintained by agency central office.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0153-694
TITLE	Monthly Award Reports
DESCRIPTION	Copy of report submitted to central office documenting all veterans entitlements awarded each month through each field service office.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0159-694
TITLE	Veterans Case Files
DESCRIPTION	Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs.
RETENTION	010 cldr yrs
COMMENTS	Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0161-694
TITLE	Veterans Permanent Documents Files
DESCRIPTION	Documents retained from "collapsed" Veterans Case Files (q.v.): discharge papers, death certificates, marriage certificates, etc.
RETENTION	See Comments
COMMENTS	Retain for 5 years beyond "collapse" of individual veterans case files, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074