Kansas Records Retention Schedules
Results of Query:
Agency Code: 694-004 (Kansas Commission on Veterans Affairs. Field Service Offices)
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starting on record 1
Agency Number: 694-004
Kansas Commission on Veterans Affairs
Field Service Offices
SERIES ID |
0142-694 |
TITLE |
Correspondence - Agencies |
DESCRIPTION |
Correspondence and memoranda received from agency central office concerning full range of office activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful and then destroy. Duplicative of materials at agency central office already scheduled for eventual transfer to archives. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
|
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0147-694 |
TITLE |
Employee Traffic Reports - Daily |
DESCRIPTION |
Daily log to record interactions of employees with individuals and organizations outside the agency. Summarized monthly in Employee Traffic Report, Monthly. |
RETENTION |
002 cldr yrs |
COMMENTS |
Also known as "Interviews and Phone Calls," or "Daily Contact Report." |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
|
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0148-694 |
TITLE |
Employee Traffic Reports - Monthly |
DESCRIPTION |
Copies of monthly reports submitted to agency central office regarding all interactions by office employees with individuals and organizations outside the agency. |
RETENTION |
002 cldr yrs |
COMMENTS |
Duplicate of series maintained by agency central office. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
|
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0153-694 |
TITLE |
Monthly Award Reports |
DESCRIPTION |
Copy of report submitted to central office documenting all veterans entitlements awarded each month through each field service office. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
|
K.A.R. NUMBER |
53-2-074 |
SERIES ID |
0159-694 |
TITLE |
Veterans Case Files |
DESCRIPTION |
Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs. |
RETENTION |
010 cldr yrs |
COMMENTS |
Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-01-13
|
K.A.R. NUMBER |
53-2-099 |
SERIES ID |
0161-694 |
TITLE |
Veterans Permanent Documents Files |
DESCRIPTION |
Documents retained from "collapsed" Veterans Case Files (q.v.): discharge papers, death certificates, marriage certificates, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain for 5 years beyond "collapse" of individual veterans case files, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1988-04-14
|
K.A.R. NUMBER |
53-2-074 |
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